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Three Signs Your Office Copier Is Due for Replacement
When to Replace Your Office Copier: 3 Key Signs
Replace your office copier when repairs exceed monthly lease cost, print quality declines consistently, or business needs outgrow equipment capacity.
Most copiers last 5 to 7 years before replacement is needed.
- ✓Repair frequency exceeding once per month indicates replacement needed
- ✓Persistent print quality issues signal worn components requiring upgrade
- ✓Business growth beyond equipment capacity requires larger device
See what the same machine would cost each month on a lease
You land your biggest deal of the year, but the paper jams when you need 5 copies of a 20 page contract.
1.
Are your photocopiers aiding you to reach your business expectations or is it a hindrance?
If your equipment is 5 years or older, take time to look at the available features of newer models, that could help meet your business objectives.
If you do mostly scanning or mostly printing, different brands offer features of your choice.
TIP: Many manage print companies offer free feature and benefit comparison/consultation.
2.
Machine repeatedly goes down: A huddle of your employees is constant around the copier every time.
A new copier can save you money because updated machines are more efficient and use less energy.
Maintenance and other operational costs can also be lower.
Some machines let you print marketing and other materials in house instead of using an outside supplier.
TIP: Newer machines can come with service maintenance contracts and toners.
(see: Global Document Solutions)
3.
Maintenance cost of your older machine outweighs the cost of a new machine.
Before you commit either way, run through the signs you need a printer lease to see whether a lease suits your situation better.
TIP: We need not purchase a brand new machine outright.
Managed print companies like Global Document Solutions lease brand new equipment, with a choice of brand.
Is your current copier causing frequent breakdowns and hindering productivity?
See how our guide on upgrading copiers to compare copiers can help you find the right solution for your business.
If these signs sound familiar, see how leasing a new copier compares before you buy one outright.
When an ageing copier costs more than it saves
Short, direct answers to what Australian businesses ask us most about this.
How do I know when to upgrade my copier?
Three signals decide it.
Repair frequency rising.
Monthly running cost creeping up as toner and parts are bought separately.
The machine no longer matching what the team actually prints.
How old is too old for an office copier?
Industry guidance puts the working life of an office copier at roughly three to five years.
Page count against the rated duty cycle matters more than age alone.
A machine kept inside its rating can outlast a younger one run at triple its rating.
What does an ageing copier really cost?
Add twelve months of repair invoices, toner, drums and staff downtime.
That total is the honest comparison against a monthly lease figure that already covers all of it.
Should I buy or lease the replacement?
Buying puts capital into a depreciating asset and leaves toner, parts and breakdowns as separate unbudgeted bills.
Leasing converts the lot into one predictable monthly operating cost and keeps the technology current.
Want the number for your office? Get a set monthly figure in writing.
Not ready for a quote? Ask our AI printer expert, or call 1300 873 460.
Signing something soon?
Run it past the printer lease trap checklist first.
Get your set monthly price
Tell us your monthly page count and we send back one written figure, from $160 a month (plus GST).
Toner, parts, servicing and call outs all sit inside it.
The only thing you ever buy on top is paper.
#1
Our mission is to be the first company organisations think of when they need modern print and document solutions
15 Years of Continuous Service to my business without any issues.
Cyrus is a legend!
Marvin Reck
Found Cyrus and his team to be very professional, prompt and cost effective.
Best in the business.
Highly recommended.
Matthew Dean
Have been using GDS for the supply and maintenance of our office printers for over 5 years now.
Customer service level is consistently high, with an excellent reaction and response rate.
Marina Denaro
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Why Work with Us?
With a fully trained and skilled team of experts, our team looks after each client from the first quote to the end of the lease.
Besides offering high end equipment, we also deliver exceptional service in smart financing on software and hardware, remote management and account management.
Contact Global Document Solutions to get the perfect combination of efficiency and innovation in document printing.
To buy a Kyocera printer, consult with our friendly agents today.
When an ageing copier costs more than it saves
Short, direct answers to what Australian businesses ask us most about this.
How do I know when to upgrade my copier?
Three signals decide it.
Repair frequency rising.
Monthly running cost creeping up as toner and parts are bought separately.
The machine no longer matching what the team actually prints.
How old is too old for an office copier?
Industry guidance puts the working life of an office copier at roughly three to five years.
Page count against the rated duty cycle matters more than age alone.
A machine kept inside its rating can outlast a younger one run at triple its rating.
What does an ageing copier really cost?
Add twelve months of repair invoices, toner, drums and staff downtime.
That total is the honest comparison against a monthly lease figure that already covers all of it.
Should I buy or lease the replacement?
Buying puts capital into a depreciating asset and leaves toner, parts and breakdowns as separate unbudgeted bills.
Leasing converts the lot into one predictable monthly operating cost and keeps the technology current.
Want the number for your office? Get a set monthly figure in writing.
Not ready for a quote? Ask our AI printer expert, or call 1300 873 460.
Signing something soon?
Run it past the printer lease trap checklist first.