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Three Signs Your Office Copier Is Due for Replacement
When to Replace Your Office Copier: 3 Key Signs
Replace your office copier when repairs exceed monthly lease cost, print quality declines consistently, or business needs outgrow equipment capacity.
Most copiers last 5 to 7 years before replacement is needed.
- ✓Repair frequency exceeding once per month indicates replacement needed
- ✓Persistent print quality issues signal worn components requiring upgrade
- ✓Business growth beyond equipment capacity requires larger device
A copier is due for replacement when the repair bills start to rival what the same machine would cost you each month on a lease, when the print quality will not come back after a service, or when the volume you print has outgrown the tray.
You just got a call from one of your biggest prospects and landed the biggest deal for the year yet.
You can’t wait to hand him 5 copies of a 20-page contract, to make it official, however, your then reliable copier, failed to cooperate.
The paper jammed.
That story is a common one.
Those three signs are set out below.
The backup plan is a dash to the nearest copier shop, after a weak excuse to the prospect.
That costs you time and puts your data at risk.
Many of us are holding on to outdated office equipment, such as antiquated photocopiers and printers, due to the fear of spending money to upgrade.
Most of the offices claim, that the current copiers they have, are good enough and don’t see the need of change or upgrade.
So what are the Top 3 indicators which flash a green light to upgrade your copier?
1.
Are your photocopiers aiding you to reach your business expectations or is it a hindrance?
If your equipment is 5 years or older, take time to look at the available features of newer models, that could help meet your business objectives.
If you do mostly scanning or mostly printing, different brands offer features of your choice.
TIP: Many manage print companies offer free feature and benefit comparison/consultation.
Spending 20 minutes with them is a good investment.
2.
Machine repeatedly goes down: A huddle of your employees is constant around the copier every time.
A new copier saves you money, in a way that updated machines are more efficient and uses less energy.
Also, maintenance and other operational costs will be avoided.
Sometimes, the right machines offer features to potentially print your marketing and other materials in house, instead of outsourced supplier.
TIP: Newer machines offer free service maintenance contracts, toners and even the paper. (see: Global Document Solutions)
3.
Maintenance cost of your older machine outweighs the cost of a new machine.
It is recommended that an upgrade should be made every five ten years, depending on the frequency of the use and what the business demands.
Before you commit either way, run through the signs you need a printer lease to see whether a lease suits your situation better.
TIP: We need not purchase a brand new machine outright.
Manage print companies like Global Document Solutions offers, leasing of brand new equipment, with an option to select a brand of your choice.
Is your current copier causing frequent breakdowns and hindering productivity?
Discover how our guide on upgrading copiers to compare copiers can help you find the perfect solution for your business needs.
Look at the savings and the gains.
A new machine stops being an expense and starts being an advantage, for output and for staff morale.
Remember, happier and less stressed employees make clients happier and the cycle continues.
Repeated repairs, unmet security needs and hassle of shopping around for photocopiers are major things that can be avoided when we got a manage print professional (e.g.
GDS) to do it for us.
Let us embrace the benefits brought by newer technology in a more efficient and cost effective way.
If these signs sound familiar, see how leasing a new copier compares before you buy one outright.
When an ageing copier costs more than it saves
Short, direct answers to what Australian businesses ask us most about this.
How do I know when to upgrade my copier?
Three signals decide it.
Repair frequency rising.
Monthly running cost creeping up as toner and parts are bought separately.
The machine no longer matching what the team actually prints.
How old is too old for an office copier?
Industry guidance puts the working life of an office copier at roughly three to five years.
Page count against the rated duty cycle matters more than age alone.
A machine kept inside its rating can outlast a younger one run at triple its rating.
What does an ageing copier really cost?
Add twelve months of repair invoices, toner, drums and staff downtime.
That total is the honest comparison against a monthly lease figure that already covers all of it.
Should I buy or lease the replacement?
Buying puts capital into a depreciating asset and leaves toner, parts and breakdowns as separate unbudgeted bills.
Leasing converts the lot into one predictable monthly operating cost and keeps the technology current.
Want the number for your office? Get a set monthly figure in writing.
Not ready for a quote? Ask our AI printer expert, or call 1300 873 460.
Signing something soon?
Run it past the printer lease trap checklist first.
Get your set monthly price
Tell us your monthly page count and we send back one written figure, from $160 a month (plus GST).
Toner, parts, servicing and call outs all sit inside it.
The only thing you ever buy on top is paper.
#1
Our mission is to be the number one company that comes to mind when organisation require leading edge solutions
15 Years of Continuous Service to my business without any issues.
Cyrus is a legend!
Marvin Reck
Found Cyrus and his team to be very professional, prompt and cost effective.
Best in the business.
Highly recommended.
Matthew Dean
Have been using GDS for the supply and maintenance of our office printers for over 5 years now.
Customer service level is consistently high, with an excellent reaction and response rate.
Marina Denaro
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Why Work with Us?
With a fully trained and skilled team of experts, our company provides only the best qualities for our clients.
Besides offering high end equipment, we also deliver exceptional service in smart financing on software and hardware, remote management and account management.
Contact Global Document Solutions to get the perfect combination of efficiency and innovation in document printing.
To buy a Kyocera printer, consult with our friendly agents today.
When an ageing copier costs more than it saves
Short, direct answers to what Australian businesses ask us most about this.
How do I know when to upgrade my copier?
Three signals decide it.
Repair frequency rising.
Monthly running cost creeping up as toner and parts are bought separately.
The machine no longer matching what the team actually prints.
How old is too old for an office copier?
Industry guidance puts the working life of an office copier at roughly three to five years.
Page count against the rated duty cycle matters more than age alone.
A machine kept inside its rating can outlast a younger one run at triple its rating.
What does an ageing copier really cost?
Add twelve months of repair invoices, toner, drums and staff downtime.
That total is the honest comparison against a monthly lease figure that already covers all of it.
Should I buy or lease the replacement?
Buying puts capital into a depreciating asset and leaves toner, parts and breakdowns as separate unbudgeted bills.
Leasing converts the lot into one predictable monthly operating cost and keeps the technology current.
Want the number for your office? Get a set monthly figure in writing.
Not ready for a quote? Ask our AI printer expert, or call 1300 873 460.
Signing something soon?
Run it past the printer lease trap checklist first.