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Print Management Software That Controls Office Print Costs
What Print Management Software Actually Does
Print management software sits between the person and the printer, so every job is counted against a user, a department or a client code before a single sheet comes out, which is the only way anyone finds out where the printing actually goes.
PaperCut publishes one figure worth quoting, that unmanaged printing can represent anywhere from 1 to 15 per cent of a business’s expenses.
Colour costs more per page than mono, which is why the first rule most offices set is a mono default.
It saves nothing on its own.
It gives you the numbers to see where the money goes and the rules to change it, and what happens after that is a policy decision rather than a software feature.
Nothing here is automatic.
Secure Print Release
Every document stays in the queue until the right person collects it.
PaperCut holds prints until users authenticate at their chosen printer using their card or phone.
Sensitive information never sits exposed, and uncollected prints don’t pile up.
Law firms tend to adopt it first, because a document left in a tray is a confidentiality problem rather than a printing one.
Ready to secure your printing?
Book a demo today at globaldocumentsolutions.com.au/contact-us/
Print Management Solution. Print From Any Device
Your team prints from laptops, phones, tablets, or Chromebooks.
Jobs follow users to any printer, supporting flexible work while maintaining security.
Mobile users can print via email, web upload, or the PaperCut app.
Remote and traveling staff stay productive with simple, secure printing options.
Perfect Partner for Kyocera Managed Print Software
Your Kyocera investment becomes even more valuable with PaperCut’s smooth integration.
The software works natively with every Kyocera model, from desktop printers to advanced MFDs, ensuring compatibility with various print servers.
That covers the Kyocera colour range we lease right across the board.
Key features include secure login by card, PIN or mobile.
It integrates fully with the HyPAS platform.
Job tracking is native, with advanced finishing options.
Mobile printing is built in.
Running Kyocera printers?
Let us show you how PaperCut maximises your investment.
Software is only half the saving
Print management software shows you where the money goes.
A managed print agreement fixes that.
The device, toner, parts, on site service and the monitoring all sit in one monthly figure from $160 a month (plus GST).
Nothing to pay up front, and no auto renewal.
Where the fleet is mixed and spread across sites, our page on printer fleet management covers how we bring it onto one agreement.
Software is only half of it, so we have written up how secure print release works on the device itself.
No obligation.
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Get your set monthly price
Tell us your monthly page count and we send back one written figure, from $160 a month (plus GST).
Toner, parts, servicing and call outs all sit inside it.
The only thing you ever buy on top is paper.
Track Every Print, Control Every Cost with our Innovative Software Solutions.
Know exactly where your print budget goes.
PaperCut’s comprehensive tracking reveals print volumes across users and departments.
Monitor colour usage, duplex printing, and cost per page in real time.
Identify peak usage times and spot opportunities for cost reduction.
One educational institution reduced their annual print costs by $80,000 through data driven printer consolidation.
What PaperCut connects to
PaperCut connects smoothly with your existing infrastructure.
From Active Directory to Google Workspace, LDAP to payment gateways, the software integrates naturally with your systems.
User management stays simple with automatic synchronisation.
Print costs flow directly to your accounting platform, making client billing effortless.
Cloud storage integration enables advanced document workflows and enhances user reviews for efficiency.
Mobile device management ensures secure printing from any device.
What is the best print management software of 2024?
A: PaperCut, YSoft SafeQ 6 and Printix lead the field in 2024.
Each manages print jobs, tidies workflows and holds costs down.
How does PaperCut function as a print management solution?
A: PaperCut functions as a print management solution by providing tools for tracking print jobs, controlling costs, and managing printer settings.
It offers both cloud based and on premise options, making it flexible for various organizational needs.
What are the benefits of using cloud based print management software?
A: Cloud based print management software provides advantages like remote accessibility, automatic updates, and reduced IT costs, enhancing user reviews and satisfaction.
It also simplifies the management of print fleets and enhances collaboration across different locations using advanced print software.
Can PaperCut help in securing print jobs?
A: Yes.
PaperCut holds a job at the printer until the user authenticates at the device, which keeps sensitive pages off the tray.
What is the pricing structure for PaperCut?
A: PaperCut offers a licensing model based on the number of users or devices.
It’s advisable to contact their sales team for specific pricing details tailored to your organisation’s needs regarding print servers.
How does PaperCut integrate with existing business management systems?
A: PaperCut connects to most ERP and business management systems.
That keeps workflow and output management in one place.
What types of companies can benefit from managed print services (MPS)?
A: Companies of all sizes can benefit from managed print services (MPS) and software solutions, particularly those with high print volumes or complex print environments.
MPS helps streamline operations, reduce costs, and improve productivity.
IT firms and MSPs can go a step further and earn referral commission as managed print partners.
What is the role of workflow management in print services?
A: Workflow management in print services helps optimise the process of handling print jobs, from submission to completion.
This can include automating tasks, reducing errors, and improving turnaround times for print jobs.
How can businesses increase efficiency in their print fleet?
A: Tools like PaperCut and YSoft SafeQ 6 report on usage across the fleet.
The data shows where printers are needed and where they are not.
What are the key features to look for in print management software?
A: Look for user authentication, detailed reporting and cost tracking.
Cloud integration, mobile printing support and device workflow control matter just as much.
Start Saving Today
While you’ve been reading this, hundreds of dollars in print costs have likely gone untracked in your business.
Global Document Solutions can help you take control with PaperCut’s print software.
Our Australian team has helped businesses across every industry reduce print costs and strengthen security.
We’ll assess your current print environment and identify immediate savings opportunities.
Pair your print management strategy with affordable printer leasing options to maximise your cost savings from day one.
Most clients see ROI within 90 days of implementation of infoflo print strategies.
Don’t let another day of print waste impact your bottom line.
Contact us at 1300 873 460 or visit globaldocumentsolutions.com.au/contact-us/
Our local team provides next day support to ensure your success with PaperCut.
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