Skip to content
Print Management Software That Controls Office Print Costs
What Print Management Software Actually Does
Print management software sits between the person and the printer, so every job is counted against a user, a department or a client code before a single sheet comes out, which is the only way anyone finds out where the printing actually goes.
PaperCut publishes one figure worth quoting, that unmanaged printing can represent anywhere from 1 to 15 per cent of a business’s expenses.
Colour costs more per page than mono, which is why the first rule most offices set is a mono default.
It saves nothing on its own.
It gives you the numbers to see where the money goes and the rules to change it, and what happens after that is a policy decision rather than a software feature.
Secure Print Release
PaperCut holds prints until users authenticate at their chosen printer using their card or phone.
Sensitive pages wait for their owner, and uncollected prints stop piling up.
Law firms tend to adopt it first, because a document left in a tray is a confidentiality problem rather than a printing one.
Want it on your next machine? Ask us about secure print release.
Print Management Solution. Print From Any Device
Your team prints from laptops, phones, tablets, or Chromebooks.
Jobs follow users to any printer, supporting flexible work while maintaining security.
Mobile users can print via email, web upload, or the PaperCut app.
Get your set monthly price
Tell us your monthly page count and we send back one written figure, from $160 a month (plus GST).
Toner, parts, servicing and call outs all sit inside it.
The only thing you ever buy on top is paper.
Perfect Partner for Kyocera Managed Print Software
The software works natively with Kyocera models, from desktop printers to advanced MFDs.
That covers the Kyocera devices we supply right across the board.
Key features include secure login by card, PIN or mobile.
It integrates fully with the HyPAS platform.
Job tracking is native, with advanced finishing options.
Mobile printing is built in.
Software is only half the saving
Print management software shows you where the money goes.
A managed print service agreement fixes that.
The device, toner, parts, on site service and the monitoring all sit in one monthly figure from $160 a month (plus GST).
Nothing to pay up front, and no auto renewal.
Where the fleet is mixed and spread across sites, our page on printer fleet management covers how we bring it onto one agreement.
Weighing software against a managed agreement? Managed print services compared with print management sets out which of the two a fleet spread across several offices actually needs.
Software is only half of it, so we have written up how secure print release works on the device itself.
No obligation.
5.0 on Google from 150+ reviews.
Track Every Print, Control Every Cost
PaperCut’s comprehensive tracking reveals print volumes across users and departments.
Monitor colour usage, duplex printing, and cost per page in real time.
Identify peak usage times and spot opportunities for cost reduction.
Consolidating printers based on real usage data is a direct way to bring annual print costs down.
What PaperCut connects to
PaperCut connects to Active Directory, Google Workspace, LDAP and payment gateways.
User management stays simple with automatic synchronisation.
Print costs flow to your accounting platform for client billing.
Which print management software is worth considering?
A: PaperCut, YSoft SafeQ 6 and Printix are well known options.
Each manages print jobs, tidies workflows and helps hold costs down.
How does PaperCut function as a print management solution?
A: PaperCut tracks print jobs, controls costs and manages printer settings, with both cloud based and on premise options.
What are the benefits of using cloud based print management software?
A: Cloud based print management software offers remote access, automatic updates and generally lower IT costs.
What is the pricing structure for PaperCut?
A: PaperCut offers a licensing model based on the number of users or devices.
Contact their sales team for pricing tailored to your organisation.
What types of companies can benefit from managed print services (MPS)?
A: Companies of all sizes can benefit from managed print services (MPS) and software solutions, particularly those with high print volumes or complex print environments.
IT firms and MSPs can go a step further and earn referral commission as managed print partners.
How can businesses increase efficiency in their print fleet?
A: Tools like PaperCut and YSoft SafeQ 6 report on usage across the fleet.
The data shows where printers are needed and where they are not.
What are the key features to look for in print management software?
A: Look for user authentication, detailed reporting and cost tracking.
Cloud integration, mobile printing support and device workflow control matter just as much.
Start Saving Today
Global Document Solutions can help you take control with PaperCut’s print software.
Our Australian team has helped businesses reduce print costs and strengthen security.
We’ll assess your current print environment and identify immediate savings opportunities.
Pair your print management strategy with affordable printer leasing options to maximise your cost savings from day one.
Contact us at 1300 873 460 or visit globaldocumentsolutions.com.au/contact-us/
Our local team provides next day support for PaperCut.
#1
Our mission is to be the first company organisations think of when they need modern print and document solutions
15 Years of Continuous Service to my business without any issues.
Cyrus is a legend!
Marvin Reck
Found Cyrus and his team to be very professional, prompt and cost effective.
Best in the business.
Highly recommended.
Matthew Dean
Have been using GDS for the supply and maintenance of our office printers for over 5 years now.
Customer service level is consistently high, with an excellent reaction and response rate.
Marina Denaro
Related Post
Why Work with Us?
With a fully trained and skilled team of experts, our team looks after each client from the first quote to the end of the lease.
Besides offering high end equipment, we also deliver exceptional service in smart financing on software and hardware, remote management and account management.
Contact Global Document Solutions to get the perfect combination of efficiency and innovation in document printing.
To buy a Kyocera printer, consult with our friendly agents today.
