Leasing or Buying a Printer, What Is the Difference

Leasing spreads the cost of a printer across three to five years and keeps the service and the toner inside one monthly payment.

Buying means you own the machine and everything that goes wrong with it.

Renting sits between the two.

Which one is right depends less on the machine than on whether your business would rather hold the cash or hold the asset.

For a business holding a separate lease at several offices, our managed print site sets out a third route, managed print instead of a lease per office.

For businesses that need to print but dread the upfront cost, or simply don’t have it, leasing can be a good option.

When business owners have a printer rental from Melbourne, they don’t have to shell out initial money to get the machine they need.

Check current printer lease prices.

Unlike a short term rental, leasing offers customers a manageable monthly payment spread out over a period of three to five years.

You can see every printer and copier lease plan on one page.

There is no extra administration burden because the set monthly payment is paid via direct debit.

To see how the printer leasing process works from first quote through to installation, read our detailed guide.

Leasing is treated as an operating expense, so the payments may be tax deductible as a business expense.

This is general information only, not tax advice, so confirm it with your accountant.

You also will not spend IT budget on the printer upkeep and servicing. A service plan is already inside your payment.

At Global Document Solutions, we even offer remote management of our leased equipment.

If you’re thinking about buying a printer outright, there are a few large considerations.

First, are you ready to spend that kind of cash?

Generally tax deductible (check with your accountant), but the least expensive copiers can be a couple thousand dollars, while those for large corporations can run upwards of 50,000 dollars.

When you outright buy, it’s your asset.

But there are other things to consider that will also be yours if you buy a printer:

• You’ll be responsible for stocking all supplies, including toner and drums.
• You’ll need to make service calls even if it’s under warranty.
• You may have to get an understanding of basic problem solving to avoid the downtime of service calls.

Don’t forget depreciation.

Printers aren’t that different from computers, in that their value generally drops once a new model comes out.

Making a profit from reselling it is generally not realistic.

If you buy a printer, in five years your machine will probably be out of date.

Because they’re so expensive, you may not be able to replace them as often as you’d like.

The more time goes by, the fewer people will service your unit and the higher your per page printing costs tend to be.

We understand the mindset of wanting to own your equipment outright, and in many instances that makes sense.

With technology like a printer, we firmly believe leasing an innovative machine for a set monthly payment that includes service and supplies is worth comparing against buying.

The company you go with matters, too.

We free up the money you would need to spend on an expensive machine and the time you spend dealing with a cheap one.

We’d love to start a conversation with you about our printer lease Melbourne plans and how we can help your business run more smoothly.

We will not trap you in red tape.

The paperwork is plain and quick, so you are running within days when you lease a printer for business.

You can contact us here or call us about printer leases in Melbourne, Sydney, Adelaide, Perth or Brisbane.