Leasing or Buying a Printer, What Is the Difference

Leasing spreads the cost of a printer across two to five years and keeps the service and the toner inside one monthly payment.

Buying means you own the machine and everything that goes wrong with it.

Renting sits between the two.

Which one is right depends less on the machine than on whether your business would rather hold the cash or hold the asset, which is the question the rest of this page works through.

Cash flow, not paper size.

Let’s look at the differences between renting, leasing and buying a professional machine.

For those businesses that absolutely have printing needs but are dreading the money they’d have to pay upfront, or simply don’t have it, leasing becomes a perfect option.

When business owners have a printer rental from Melbourne, they don’t have to shell out initial money to get the machine they need.

Check current printer lease prices.

Unlike a short term rental, leasing offers customers a manageable monthly payment spread out over a period of two to five years.

You can see every printer lease plan on one page.

There is no extra administration burden because the set monthly payment is paid via direct debit.

To see how the printer leasing process works from first quote through to installation, read our detailed guide.

Leasing is treated as an operating expense, so the payments are generally tax deductible as a business expense.

This is general information only, not tax advice, so confirm it with your accountant.

You also will not spend IT budget on the upkeep of an office printer lease in Sydney. A service plan is already inside your payment.

At Global Document Solutions, we even offer remote management of our leased equipment.

If you’re thinking about buying a printer outright, there are a few large considerations.

First, are you ready to spend that kind of cash?

Yes, it’s a write off, but the least expensive copiers can be a couple thousand dollars, while those for large corporations can run upwards of 50,000 dollars.

When you outright buy, it’s your asset.

But there are other things to consider that will also be yours if you buy a printer:

• You’ll be responsible for stocking all supplies, including toner and drums.
• You’ll need to make service calls even if it’s under warranty.
• You may have to get an understanding of basic problem solving to avoid the downtime of service calls.

Don’t forget depreciation.

Printers aren’t that different from computers in that their value dramatically decreases the minute a new model comes out anywhere in the world.

Any hopes you have of making a profit from reselling it should be managed because it’s just not realistic.

Technology changes, evolves and improves at a faster rate than most everything else in the world.

That said, if you buy a printer, in five years, your state of the art machine is going to be out of date.

Because they’re so expensive, you may not be able to replace them as often as you’d like.

The more time goes by, the fewer people will service your unit and the higher your per page printing costs will be.

We understand the mindset of wanting to own your equipment outright, and in many instances that makes sense.

With technology like a printer, we firmly believe leasing an innovative machine for a set monthly payment that includes service and supplies is worth comparing against buying.

The company you go with matters, too.

At Global Document Solutions, our whole business is to make your business more efficient and successful.

We free up the money you would need to spend on an expensive machine and the time you spend dealing with a cheap one.

We’d love to start a conversation with you about our printer lease Melbourne plans and how we can help your business run more smoothly.

We will not trap you in red tape.

The paperwork is plain and quick, so you are running within days when you lease a printer for business..

You can contact us here or call any one of our stores for printer leases in Melbourne, Sydney, Adelaide, Perth or Brisbane.