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How Much Does It Cost to Lease a Printer or Copier in Australia
Whether you searched for printer lease prices, copier rental cost, photocopier lease rates or how much a copy machine costs per month, this page gives you the published Australian figures rather than a form to fill in.
Working out the paper size first? Compare an A3 printer lease against an A4 printer lease before you look at the plans.
Printer leasing in Australia is quoted as one set monthly payment matched to your device class and page volume.
That one set monthly payment covers the machine, toner, servicing and on site support, with nothing to pay up front and no surprise bills.
We have set up print contracts for over 500 Australian businesses since 2010.
- The price rises with device class, page volume, lease term, and whether toner and servicing are bundled into the agreement.
- Every plan includes toner, parts, on site service and a dedicated account manager, so you only ever buy paper.
- Global Document Solutions has set up print contracts for over 500 Australian businesses since 2010.
No auto renew. Ever.
At the end of your fixed term the lease runs month to month until you return the device. Tell us whenever suits. No notice trap, no surprise re lock.
Set monthly. No surprises.
Your monthly never changes. No callout fees. No parts bills. No “your toner is out of warranty”.
Installed within 10 business days.
Sign today and your machine is delivered, installed and printing within 10 business days.
What your monthly price actually buys
What printer leasing prices actually include
A printer lease price is a set monthly figure your business pays to use a multifunction device.
You do not own the equipment during the term, so you are paying for access and service rather than a purchase.
The published Global Document Solutions plans start at $160 per month plus GST and rise with colour and higher page volumes.
Each plan rolls toner, parts, on site service, scheduled maintenance and a dedicated account manager into that one figure.
This is the difference between a true all inclusive lease and a cheap looking base rate that bills you for consumables later.
A fair printer leasing offer states the page allowance, the toner arrangement, who covers parts and labour, and the lease term in plain language.
New to the terms? Our printer leasing glossary explains every word in plain English.
See your price in seconds with the 43 second quote calculator rather than guessing from a generic range.
Prefer your price done for you? Get a custom printer lease quote and we email your exact monthly figure in minutes.
How much does it cost to lease a printer
The monthly cost to lease a printer in Australia depends on the device class, your monthly page volume, and what the agreement includes.
A3 and A4 colour printer lease quotes
We quote A3 and A4 colour printer leases as one set monthly figure with toner, parts and service included.
An A4 colour device suits most small teams, while high volume A3 colour units sit in the higher plan bands.
Request your set monthly quote and we will confirm the exact figure for your device class and volume.
Cost per page
For both, the cost per page falls as your monthly print volume increases.
Typical monthly price bands by device type
Entry level black and white A4 multifunction devices sit at the lower end of the market and suit small offices and trades businesses with modest volumes.
Mid range colour multifunction devices carry a higher monthly price and are built for busy law firms, medical and dental practices, and teams of ten to thirty people.
High volume A3 colour units attract the highest office printer lease cost because the hardware value and service commitment are both greater, and they suit growing and multi site SMBs.
Your actual figure sits where your page volume, model and lease term intersect, which is why a single multifunction printer lease price rarely fits every office.
Illustrative only. Your figure depends on model, page volume and lease term. The same make and model is always quoted at the same from price.
Cost per page and what drives it
The cost per page is the per sheet running cost built into your managed print agreement. It covers toner, maintenance and support.
Mono printing costs less per page than colour, because mono uses one cartridge while colour uses four.
Mono simply means black and white, the same way a black and white photo needs one ink where a colour photo needs four.
Your cost per page also falls as your monthly volume rises, since the fixed part of the agreement is spread across more sheets.
Matching the device to your real volume is the practical way to keep office copier lease rates and printer lease costs down over the term.
Printer hire, rental and lease prices explained
The words hire, rental and lease are often used loosely, yet at GDS they describe the same agreement.
Printer rental, printer hire and printer leasing all put the same managed machine in your office on a fixed term of 36, 48 or 60 months.
Whatever word you use, the monthly figure is set by the machine, your page volume and the term you choose.
Photocopier lease costs work the same way, so photocopier lease prices, copier rental prices and printer rental cost all trace back to those same three inputs.
Photocopier rental costs and photocopier hire prices start from the same $160 a month plus GST, because a photocopier lease and a printer lease are one agreement at GDS.
Copier lease rates and copier rental rates are quoted the same way, with toner, parts and on site service already inside the monthly figure.
The agreement runs for a fixed term of 36, 48 or 60 months, and gives you one predictable monthly repayment that includes servicing and toner.
A longer term delivers a lower monthly figure, and every running cost is bundled into one line item.
We do not offer day or week hire; every GDS machine is supplied on a 36, 48 or 60 month agreement with everything but paper included.
- Fastest path to an upgrade
- Higher monthly figure
- Mid point on price and term
- Popular with growing offices
- Toner and service included
- One predictable repayment
What drives your monthly price
Understanding each component behind the monthly figure lets you compare quotes from different providers fairly.
Our guide explains how to choose a printer leasing company before you request quotes.
Device class & print volume
More pages, colour and speed push the monthly figure up.
Toner, parts & service included
Bundled into the lease, so it stays one predictable figure.
Lease term length
A longer term of 48 to 60 months lowers the monthly repayment.
Device class and print volume
A device rated for a lower monthly volume costs less to lease than a high volume production machine.
Printing above the device's recommended volume causes faster consumables wear and more frequent service calls, which erodes the saving from a lower repayment.
Matching the device to your actual page volume before signing is the simplest way to control your true leasing a printer cost.
If you are new to the process, our guide to how to lease a printer in Australia walks you through each step before you commit.
Service, toner and maintenance inclusions
A lease that bundles toner and maintenance into the monthly repayment gives you one predictable cost and removes the risk of surprise repair bills.
Some agreements quote a lower base rate that excludes toner, parts and labour, so the real monthly outgoing is far higher once consumables are added.
Every Global Document Solutions lease includes genuine toner, parts, on site service from factory trained technicians and scheduled maintenance.
Lease term length
A shorter lease term carries higher monthly repayments, because the equipment cost is recovered over fewer months.
A longer term of 48 or 60 months reduces the monthly figure, though you keep the same device for longer before an upgrade.
Choosing the term that matches your refresh cycle is part of getting the price right, rather than chasing the lowest possible number.
What a printer lease costs against buying outright
Buying a printer outright looks cheaper when you compare the purchase price to the total of monthly lease payments.
That comparison leaves out every toner cartridge, drum, technician call and hardware fault, which all become your cost the moment you own the device.
Our guide to the benefits of Kyocera copier leasing covers the full leasing versus owning picture.
A lease with bundled toner and maintenance converts those variable costs into one monthly figure your accounts team can plan around.
An owned device also depreciates and reaches end of life, at which point your business absorbs the disposal cost and the full outlay for a replacement.
A leased device can be exchanged for a current model at the end of each term, so your team is never stuck on an ageing machine.
The chart and comparison below set the all inclusive lease against the real five year cost of ownership.
Request your set monthly quote
You do not need to wait for a sales call to get a number.
The Global Document Solutions printer lease calculator gives you an indicative monthly price from a few quick details about your office.
Use the 43 second printer leasing cost calculator for an instant figure, then request a firm quote when you are ready.
A firm copier lease quote is sized to your actual page volume and device, and arrives as a personalised cost breakdown within 24 hours.
Request a no obligation quote and we will send a real figure matched to your office, not a generic range.
Already leasing?
Send us your current invoice or quote and we will show you, in writing, line by line, what you are actually paying, including toner, parts and overage, which is the charge that starts once you print past the pages your plan includes, the same idea as excess data on a phone plan.
If we cannot beat it on a comparable device, you do not switch.
Lease price versus the true cost of owning
Owning means lumpy, unpredictable spending on toner, parts and repairs, with a replacement cost waiting at the end.
Leasing turns all of that into one smooth, predictable monthly figure.
Owning produces an uneven rising cost with a replacement spike around year four. Leasing produces a smooth straight line. Figures are illustrative. Replacement and major repairs Lease, all inclusive Buy outright Year 1 Year 2 Year 3 Year 4 Year 5 Cumulative costIllustrative only. Your actual figure depends on device class, page volume and lease term. Request a quote for real numbers.
Hire vs. own, side by side.
What our customers say.
Cyrus and his team were the most helpful and pleasant to deal with. We are very happy with our new printer and with the service we received from GDS - highly recommend!
Global Document Solutions provided a great, professional & speedy service beyond expectations! I definitely recommend & endorse this company to any business looking for printing & document solutions.
I highly recommend Cyrus at Global Document Solutions. The service was brilliant from start to finish, with clear communication and attention to detail. Pricing was extremely competitive and offered value for money.
What each plan costs per month
Three published plans, each an all inclusive monthly price plus GST.
Indicative published pricing. Your exact figure depends on device model, monthly page volume and lease term. Request a quote for a firm number.
The printer behind each plan
Images for display purposes only. Actual unit supplied may vary.
Printer leasing prices in your city
The same all inclusive pricing applies wherever your office is.
We have dedicated local pages for Brisbane copier leasing, Melbourne A3 printer rental, Sydney printer hire, printer leasing on the Gold Coast, commercial printer leasing in Perth, and printer leasing in Adelaide.
We cover the Gold Coast closely, so there is a dedicated page for printer lease Nerang as well.
Regional New South Wales runs on the same figures, with local pages for Toshiba leasing for Taree offices, copiers for Port Macquarie businesses and Kempsey and the Macleay Valley.
Locked into a contract with another provider? Our guide explains your options for exiting your current lease including early termination, buyout, and transfer strategies.
Run a practice? See printer leasing for accounting firms, priced around lodgement season page volumes.
Printer leasing offers and deals: what a genuine one looks like
A genuine printer leasing offer is easy to read and hard to regret. Our guide to the most common printer lease traps shows you how to spot those catches before you sign.
Good value printer lease deals are rarely the lowest headline rate, because a cheap looking rate often hides per page charges, toner billed on the side and service quietly called out as extra.
Every Global Document Solutions plan is one set monthly payment, with toner, parts, service labour and call outs already inside the monthly figure, so you only buy paper.
The published plans start at $160 per month plus GST, and the figure you are quoted is the figure you pay for the full term.
There is no auto renewal clause, so the deal you sign is the deal you keep, and the agreement simply moves to month to month once the fixed term ends.
If you are weighing up other printer leasing offers, send us your current contract or a competing quote.
We return a written, line by line comparison across device, toner, parts, labour, call outs, installation and end of term costs.
If we cannot beat your current deal across the whole picture, we tell you so in writing.
Pricing questions Australian buyers ask us.
Q.01How much does it cost to lease a printer in Australia?+
Printer leasing prices in Australia start from $160 per month plus GST for a qualifying business.
The figure rises with device class, page volume, lease term length, and the toner and service inclusions, so an office printer lease cost is best confirmed with a quote sized to your volume.
Q.02How much does it cost to lease or rent a copy machine?+
A copy machine lease through Global Document Solutions starts from the same $160 per month plus GST entry point and scales with colour and volume.
Copy machine rental runs on the same 36, 48 or 60 month agreement, so the cost depends on the machine and the term you choose.
Q.03How much does it cost to rent a printer?+
Renting a printer through GDS costs the same as leasing one, because they are the same agreement: from $160 a month plus GST on a 36, 48 or 60 month term.
Toner, parts, service and call outs are included, so paper is your only extra.
Q.04What is the difference between printer hire, rental and leasing?+
At GDS there is no difference: hire, rental and lease all mean the same fixed term agreement of 36, 48 or 60 months.
One predictable monthly repayment includes toner and servicing, and paper is the only extra.
Q.05What drives printer leasing prices up or down?+
The main drivers are the device class, your monthly page volume, the lease term, and whether toner, parts and labour are included.
Matching the device to your real volume and choosing the right term is how you keep both office copier lease rates and printer hire costs under control.
Q.06Can I get a printer lease quote or use a calculator?+
Yes, the 43 second online calculator gives you an indicative figure, and a full photocopier or copier lease quote arrives within 24 hours.
Q.07How long are printer lease terms in Australia?+
Global Document Solutions leases run for 36, 48 or 60 months.
Shorter terms carry higher monthly repayments, while longer terms reduce the monthly cost in exchange for a longer commitment.
Q.08Is there an auto renew clause, and what if I need to leave early?+
No. There is no auto renew clause. At the end of your fixed term the lease runs month to month until you return the device, so there is no notice trap and no surprise re lock.
If you ever need to end early, The lease sets out the cost in plain English before you sign: any outstanding amounts, remaining payments and reasonable recovery costs.
Q.09How much to rent a photocopier?+
A copier is priced on the model and your volume rather than one flat rate, and the set monthly payment includes toner, parts and service.
Ask for a quote to see the genuine starting price for the machine you need.
Q.10Is it better to buy or lease a printer?+
Leasing spreads the cost, includes service and, with GDS, never auto renews.
Buying only makes sense if you have the funds and want to own and maintain the machine yourself.
Q.11How much does a photocopier lease cost in Australia?+
Photocopier lease costs start from $160 a month plus GST, the same entry point as a printer lease.
Photocopier lease prices then move with colour, page volume and term, so we confirm lease photocopier prices against your real monthly pages before quoting.
Q.12What do copier rental prices and copier lease rates look like?+
Copier rental prices and copier lease rates run from the same $160 a month plus GST across a 36, 48 or 60 month term.
Your copier rental cost covers toner, parts, labour and call outs, so paper is the only line you add.
Q.13What is the average cost to lease a copier, and how do I compare printer lease prices?+
There is no single average cost to lease a copier, because the figure moves with device class, page volume and term.
To compare printer lease prices fairly, line up the page allowance, the toner arrangement, who pays for parts and labour, and the end of term wording.
Q.14Can a small business lease a printer, and are there printer leasing companies near me?+
Yes. A printer lease for a small business starts at the same $160 a month plus GST with nothing to pay up front.
If you are searching for printer leasing companies near me, GDS covers Australia wide with local technicians, so your office printer rental is supported wherever you are.
Compare the three published plans
Tell us your team size and print volume and we’ll send a real, no obligation quote.
- Free, with no obligation. No sales pressure.
- Sized to your actual print volume.
- A personalised cost breakdown within 24 hours.
Get my set monthly quote
~60 secondsCopy machine rental, office machine rental and rent to own options
We cover copy machine rental and office machine rental right across Australia on the same 36, 48 or 60 month terms, with full service, toner and support rolled into one set monthly payment.
Want to own the machine at the end? Our rent to own photocopy machine plans spread the cost and hand you ownership, with the same all inclusive servicing throughout.
Monthly rental printers, office printer rental and photocopier rental all sit on that same set monthly figure, so there is nothing to reconcile at the end of the quarter.
Every rental and lease is priced on the exact make and model your office needs, so you only ever pay for the machine that fits. Get your set monthly quote in under a minute.
Running high volume colour work? Compare our OKI printer lease options on the OKI Pro 1050 production press.
Comparing office printer leasing companies
Weighing up office printer leasing companies? GDS leases, hires and rents printers and photocopiers right across Australia on one all inclusive monthly fee, with no upfront cost and the exact make and model priced for your office.
Whether you want to lease, hire or rent a printer or photocopier, you get the same set monthly price with toner, servicing and support included.
When you compare printer lease prices across printer lease companies, weigh the page allowance, toner, parts, labour and end of term wording rather than the headline rate alone.
For many teams, putting office printers on contract like this is the easiest way to keep every device covered under one predictable agreement.
See how leasing compares over 5 years
Buying a machine outright is a big upfront hit, then you carry the toner, servicing and repairs yourself. An all inclusive lease folds the lot into one predictable monthly figure with nothing to pay up front.
Every lease includes
Illustrative example for a typical business colour multifunction over five years. Your real price depends on the make and model.
Based just inland from the coast, we also offer office printer rental in Nerang on the same all inclusive monthly plan.