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Printer fleet management · Australia wide
5.0 from 150+ Google reviews
Printer fleet management for offices with more than one machine.
For Australian companies running printers across several floors, teams or sites.
One account, one monthly figure per device, and one number to ring when something stops.
Over 500 Australian businesses.
Leasing for 16 years.
Sales and service in every state.
The short answer
What printer fleet management actually means
Printer fleet management is one supplier running every printing device in your business under a single agreement.
Instead of separate invoices for machines, toner, parts, labour and call outs, each device carries one monthly figure that already covers all five.
One account holds the whole fleet, so finance sees a single line rather than a dozen.
One monthly figure
Per device, on one account
Everything aboveincludedYou still buypaperDevices are sized to what each area actually prints, so a busy floor gets a faster machine and a quiet corner does not pay for one.
When a machine stops, you ring the team that installed it rather than opening a ticket with a call centre.
Our fleet pricing starts from $160 a month (plus GST) per device, over a 36, 48 or 60 month term.
Why fleets get expensive
Four things that quietly cost you money
- 01
Machines bought at different times, on different terms
Each one ends on its own date, so there is never a clean moment to review the lot.
Renewal creeps up on one device while another sits idle under contract.
- 02
Toner ordered by whoever notices first
Nobody owns it, so cupboards fill with cartridges for machines you no longer run.
Meanwhile the busiest device runs out on a Friday.
- 03
Service billed per visit
A drum here, a fuser there, travel on top.
None of it is budgeted, and all of it lands after the fact.
- 04
Nobody knows what the fleet actually prints
Without a page count per device you cannot tell which machine is oversized and which is drowning.
So the next purchase repeats the last mistake.
How we run it
What changes when one supplier holds the fleet
- 01
We size each device to its own volume
Send rough monthly page counts per area and we match a machine to each one.
You do not need a site visit or financial documents to get a figure.
- 02
Every device carries one monthly figure
Machine, toner, parts, drums, service labour and call outs sit inside it.
Within the page allowance, paper is the only thing you buy again.
- 03
We compare it against what you pay now
Send a recent invoice and we go through it line by line.
If we cannot better it, we will tell you that.
- 04
Deployment is staged, not switched overnight
Machines go in area by area so no team loses printing on the same day.
Most offices go from accepted quote to a working device in 5 to 15 business days.
- 05
Secure release travels with the fleet
Jobs can be held until the person who sent them is standing at the device.
Read how follow me and secure printing works across multiple machines, and what to ask any supplier on our print security page.
Before you ask
The questions procurement asks first
Do we have to move every machine at once
No. Devices still under contract elsewhere can stay until their term ends, and we phase the rest in around them.
What happens at the end of the term
Nothing renews on its own.
You upgrade, extend on the same terms, or hand the devices back.
Who attends when a machine stops
We have technicians on the ground in every state rather than one interstate depot, so attendance is usually next day.
Can we get tighter response times in writing
Yes.
Heavier volume or multi site customers can have specific targets written into the agreement before signing.
What does a page above the allowance cost
The excess rate for black and for colour is written on your quote, so there is no rate you have not already seen.
Who you are dealing with
Sixteen years, and still the same team
Over 500 Australian businesses
From single machine offices to companies running devices across several states.
5.0 on Google
From more than 150 five star reviews, each one named and quoted in full on our verified reviews from our clients.
Australian owned since 2010
Head office, workshop and technicians at Unit 1/8 Glasson Dr, Bethania QLD 4205.
Four brands, one supplier
Authorised Kyocera Partner, and we also lease and service HP, Toshiba and OKI.
Written commitments
Our response, installation and end of term commitments are published on the service commitments page.
Common questions
Fleet questions we get asked
How many machines counts as a fleet?
Anything beyond one device benefits from a single agreement.
The savings usually become obvious somewhere around four or five machines.
Can different sites be on one account?
Yes.
Sites in different states sit on the same account and the same monthly cycle.
Each device still has its own allowance and its own specification.
Real estate groups run the same way, with every branch covered by our printer leasing for real estate agencies.
Our guide to print management software for multi site offices covers tools that report device health and page counts across every site.
If you are running five or more offices, managed print across multiple sites sets out how one agreement covers the whole fleet.
Do all the machines have to be the same model?
No, and they usually should not be, because each device is matched to what its area prints.
What does it cost per device?
From $160 a month (plus GST), depending on the device, the monthly volume and the term you choose.
Terms run 36, 48 or 60 months, and there is nothing to pay before install day, subject to approval.
Already leasing?
Send us your current invoice.
We review what you pay now and how long is left on the term, then show you the difference line by line.
If we are not the better deal, we will tell you that.
Send one invoice and your page counts.
We will size the fleet and send a written figure back within 24 hours.
From $160 a month (plus GST) per device, with no obligation.
Open 8.30am to 7pm, Monday to Friday.
Sales and service in every state.