Two multifunction printers on the same open plan office floor, one in the foreground and one at the far end.

Printer fleet management · Australia wide

Printer fleet management for offices with more than one machine.

For Australian companies running printers across several floors, teams or sites.

One account, one monthly figure per device, and one number to ring when something stops.

Get my fleet figure →Talk to us on 1300 873 460

Over 500 Australian businesses.

Leasing for 16 years.

Sales and service in every state.

The short answer

What printer fleet management actually means

Printer fleet management is one supplier running every printing device in your business under a single agreement.

Instead of separate invoices for machines, toner, parts, labour and call outs, each device carries one monthly figure that already covers all five.

One account holds the whole fleet, so finance sees a single line rather than a dozen.

One monthly figure

Per device, on one account

Everything aboveincludedYou still buypaper
Separate invoices for machines, toner, parts, labour and call outs become one line per device.

Devices are sized to what each area actually prints, so a busy floor gets a faster machine and a quiet corner does not pay for one.

When a machine stops, you ring the team that installed it rather than opening a ticket with a call centre.

Australian offices use this to remove the admin of running printers in house and to stop unplanned invoices arriving mid quarter.

Our fleet pricing starts from $160 a month plus GST per device, over a 36, 48 or 60 month term.

Head office Second floor Interstate site One account One monthly figure Machinesincluded Tonerincluded Parts and drumsincluded Labour and call outsincluded You still buypaper Head office Second floor Interstate site One account One monthly figure Machinesincluded Tonerincluded Parts and drumsincluded Labour and call outsincluded You still buypaper
Every device on every site sits on one account, and each one carries a single monthly figure.

Why fleets get expensive

Four things that quietly cost you money

  1. 01

    Machines bought at different times, on different terms

    Each one ends on its own date, so there is never a clean moment to review the lot.

    Renewal creeps up on one device while another sits idle under contract.

    Nobody planned it that way.

  2. 02

    Toner ordered by whoever notices first

    Nobody owns it, so cupboards fill with cartridges for machines you no longer run.

    Meanwhile the busiest device runs out on a Friday.

  3. 03

    Service billed per visit

    A drum here, a fuser there, travel on top.

    None of it is budgeted, and all of it lands after the fact.

  4. 04

    Nobody knows what the fleet actually prints

    Without a page count per device you cannot tell which machine is oversized and which is drowning.

    So the next purchase repeats the last mistake.

    And the one after that.

How we run it

What changes when one supplier holds the fleet

  1. 01

    We size each device to its own volume

    Send rough monthly page counts per area and we match a machine to each one.

    You do not need a site visit or financial documents to get a figure.

  2. 02

    Every device carries one monthly figure

    Machine, toner, parts, drums, service labour and call outs sit inside it.

    Within the page allowance, paper is the only thing you buy again.

    That is the whole invoice.

  3. 03

    We compare it against what you pay now

    Send a recent invoice and we go through it line by line.

    If we cannot better it, we will tell you that.

    Plainly.

  4. 04

    Deployment is staged, not switched overnight

    Machines go in area by area so no team loses printing on the same day.

    Most offices go from accepted quote to a working device in 5 to 15 business days.

  5. 05

    Secure release travels with the fleet

    Jobs can be held until the person who sent them is standing at the device.

    Read how follow me and secure printing works across multiple machines.

  • Head officeHeavy, all dayA faster device with a larger allowance
  • Second floorLight and occasionalA smaller device, sized down
  • Interstate siteSteady, predictableA mid range device
An illustration of how each device is matched to what its own area actually prints.

Before you ask

The questions procurement asks first

Do we have to move every machine at once

No. Devices still under contract elsewhere can stay until their term ends, and we phase the rest in around them.

What happens at the end of the term

Nothing renews on its own.

You upgrade, extend on the same terms, or hand the devices back.

Who attends when a machine stops

We have technicians on the ground in every state rather than one interstate depot, so attendance is usually next day.

Can we get tighter response times in writing

Yes. Sites with heavier volumes or several locations can have specific targets written into the agreement before signing.

What does a page above the allowance cost

The excess rate for black and for colour is written on your quote, so there is no rate you have not already seen.

Who you are dealing with

Sixteen years, and still the same team

Over 500 Australian businesses

From single machine offices to companies running devices across several states.

5.0 on Google

From more than 150 five star reviews, each one named and quoted in full on our testimonials page.

Australian owned since 2010

Head office, workshop and technicians at Unit 1/8 Glasson Dr, Bethania QLD 4205.

Four brands, one supplier

Authorised Kyocera Partner, and we also lease and service HP, Toshiba and OKI.

Written commitments

Our response, installation and end of term commitments are published on the service commitments page.

A technician working on a Kyocera multifunction printer in a service bay, with a checklist on the bench nearby.
A technician working on a Kyocera multifunction printer in a service bay, with a checklist on the bench nearby.

Common questions

Fleet questions we get asked

How many machines counts as a fleet?

Anything beyond one device benefits from a single agreement.

The savings usually become obvious somewhere around four or five machines.

Can different sites be on one account?

Yes. Sites in different states sit on the same account and the same monthly cycle.

Each device still has its own allowance and its own specification.

Do all the machines have to be the same model?

No, and they usually should not be.

We match each device to what that area prints, so a busy floor and a quiet office get different machines.

What does it cost per device?

From $160 a month plus GST, depending on the device, the monthly volume and the term you choose.

Terms run 36, 48 or 60 months, and there is nothing to pay before install day, subject to approval.

How do we compare this with what we pay now?

Send one recent invoice and your rough page counts.

We go through it line by line and send a written figure back within 24 hours.

How long does a fleet changeover take?

Most offices go from accepted quote to working devices in 5 to 15 business days.

Larger changeovers are staged area by area so no team loses printing on the same day.

Is print security part of this?

Yes. Secure release can be set up across the fleet so jobs are held until the sender is at the machine.

Our print security page covers what to ask any supplier.

Send one invoice and your page counts.

We will size the fleet and send a written figure back within 24 hours.

From $160 a month plus GST per device, with no obligation.

Get my fleet figure →Call 1300 873 460

Open 8.30am to 7pm, Monday to Friday.

Sales and service in every state.