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Managed print · Australia wide
Managed print
services
Managed print services is an outsourced arrangement where a provider runs your office printing for one set monthly payment.
It bundles the devices, toner, servicing and support into a single agreement.
Australian businesses use it to cut per page costs and remove the admin of running printers in house.
Businesses on the Gold Coast get this same service as fully managed printer leasing across the Gold Coast, on one set monthly payment.
Key takeaways
- One monthly fee covers hardware, toner, parts, servicing and support, so there are no surprise consumable bills.
- The provider monitors device health and usage, ordering toner and booking service before you run out.
- It suits offices that want predictable costs and less printing admin, from a few staff to multi site teams.
- Most managed print agreements are treated as an operating expense rather than a depreciating asset.
How it works
How managed print services works
A provider first audits how your business prints, looking at device count, page volumes, colour use and where the costs sit.
From that picture they recommend the right mix of multifunction devices and a monthly plan sized to your actual volume.
What the monthly fee covers
The agreement rolls the device, genuine toner, parts, on site service and a dedicated account manager into one predictable figure.
You only ever buy paper, and a single number lands on your accounts each month.
Monitoring and support
Remote print monitoring software tracks toner levels and device health, so consumables arrive and faults are booked before they slow your team down.
That is the practical difference between managed print and simply buying a printer.
What it costs
How much do managed print services cost in Australia?
Managed print services in Australia are billed one of two ways.
Either a cost per page rate sits on top of the equipment cost, or the whole lot is rolled into one monthly figure.
A cost per page rate behaves like a hire car charged by the kilometre, where one monthly figure behaves like a novated lease with the running costs already inside the payment.
Our plans start From $160 a month ex GST. Toner, parts, on site service and call outs are already inside that figure.
Providers who bill per page publish rates in a narrow band.
The CopierChoice benchmark, published July 2025, puts managed print at 1.2c to 3.5c a mono page and 7c to 13c a colour page.
QPC Group quotes a wider band again, 1c to 5c mono and 8c to 20c colour.
Those cents land on top of the monthly equipment charge. A five thousand page month adds real money to a bill that looked fixed.
Our plans carry no separate per page charge. Paper is the only thing you buy on top.
| Billing model | Mono | Colour |
|---|---|---|
| Lease plus a service contract | 0.5c–1.2c | 5c–9c |
| Managed print, billed per page | 1.2c–3.5c | 7c–13c |
| Our all inclusive plan | Nil | Nil |
The variable part of your bill
Billed per page
The page charge lands on top of the equipment bill, and it moves every month.
Twelve months of page charges
$95 – $240 a month, on top
Global Document Solutions
No separate page charge exists on the plan, so there is nothing to add on.
Twelve months of page charges
$0 a month, on top. Paper only.
Illustration, not a quote. The $95 to $240 range is 5,000 mono pages at 1.2c to 3.5c plus 500 colour pages at 7c to 13c, using the benchmark rates in the table above.
Both charts plot the per page component only, on the same scale.
Equipment charges sit underneath and are not shown.
Per page rates from the CopierChoice Australian printer and copier cost benchmark, July 2025. Our own plans are all inclusive From $160 a month ex GST, so no per page charge applies.
Contract length
How long does a managed print agreement run?
A managed print agreement in Australia normally runs 36 to 60 months, matched to the working life of the device.
We write ours over 36, 48 or 60 months. Not one of them carries an auto renewal clause.
Both QPC Group and the CopierChoice 2025 benchmark put the standard Australian term at three to five years.
The term matters because it sets what you pay each month.
A 60 month agreement lowers the monthly figure and raises what you pay over the whole term. A 36 month agreement does the reverse.
The clause that catches businesses out is auto renewal.
It quietly relocks an expired agreement into a fresh term unless you cancel inside a notice window.
Ours does not. Once the fixed term ends the agreement moves to month to month, and stays there until you return the device or upgrade.
What the term does to your monthly figure
What happens the day the term ends
An auto renewing agreement
Relocks into a fresh fixed term unless you cancel inside a notice window you have probably forgotten about.
A Global Document Solutions agreement
Moves to month to month and stays there until you return the device or upgrade. No agreement we write auto renews.
Term lengths shown are the 36, 48 and 60 month agreements Global Document Solutions writes. Both QPC Group and the CopierChoice 2025 benchmark put the standard Australian term at three to five years.
Which one you need
Managed print services or a printer lease: which one do you need?
A printer lease covers the machine and the finance.
Managed print wraps the machine, genuine toner, parts, on site service, usage monitoring and a named account manager into a single agreement, so one provider runs the whole fleet instead of just supplying it.
The practical test is who does the work. On an equipment only lease you still order toner, book repairs and chase parts, and each of those arrives as a separate bill.
The CopierChoice 2025 benchmark prices those two models apart for exactly that reason, at 0.5c to 1.2c a mono page for lease plus service against 1.2c to 3.5c for full managed print.
Managed print costs more per page because it carries more work.
Global Document Solutions quotes managed print as one monthly figure, so the difference never reaches your desk as a separate invoice.
The practical test: who does the work
only lease
On an equipment only lease each of these arrives as a separate task and a separate invoice.
The CopierChoice 2025 benchmark prices the two models apart for exactly that reason, at 0.5c to 1.2c a mono page for lease plus service against 1.2c to 3.5c for full managed print.
What is included
What a managed print agreement includes
Hardware
A business grade multifunction device sized to your volume, with no upfront cost.
Toner & parts
Genuine toner and all parts and drums, shipped before you run out.
Service
On site service from factory trained technicians and scheduled maintenance.
Account manager
One point of contact from first quote through to ongoing support.
Try it
Five running costs, one monthly fee
Running printers in house means juggling separate costs. Click to see managed print roll them into one.
Toner, parts, service, monitoring and an account manager, all included.
Five separate costs to track and pay.
Why it matters
Why managed print matters for your business
Running printers in house hides a lot of cost: cartridges bought ad hoc, staff time lost to jams and call outs, and capital tied up in devices that depreciate.
Managed print converts those uneven costs into one predictable monthly figure your accounts team can plan around. In practice that usually means putting your office printers on contract instead of owning and maintaining a fleet yourself.
It also keeps your fleet current.
A managed device can be exchanged for a newer model at the end of each term, so your team is never stuck on an ageing machine.
For a fuller cost picture, see the true cost of printing and printer leasing prices.
Common questions
Questions Australian buyers ask us
What is the difference between managed print services and leasing a printer?
A printer lease covers the device.
Managed print services wraps the lease, toner, servicing, monitoring and support into one managed agreement, so the provider runs the whole print fleet for you.
How much do managed print services cost in Australia?
Plans with Global Document Solutions start From $160 per month plus GST and rise with colour, page volume and device class.
A quote sized to your real volume gives the firm figure.
Is managed print worth it for a small office?
Yes, if you want predictable monthly costs and less admin.
Even a small team benefits from bundled toner, automatic servicing and one point of contact instead of chasing cartridges and repairs.
What does a managed print agreement include?
A typical agreement bundles the multifunction device, genuine toner, parts, on site service, scheduled maintenance, usage monitoring and a dedicated account manager into one monthly figure.
What is Managed Print Services?
Managed print means GDS looks after your whole print fleet, from supplying and servicing the machines to keeping toner up.
You get one contact, the founder, and one set monthly payment instead of juggling devices and suppliers.
Are managed print services worth it?
For most multi device offices, yes.
It removes the hassle of ordering toner and booking repairs, gives clear costs, and with GDS there is no auto renew and service is already included.
How does managed print work?
We assess your printing, place the right machines, then handle toner, servicing and call outs automatically for one set monthly payment.
Local technicians keep it running, so your team only buys paper.
Get a real quote
See your set monthly figure in 43 seconds
Tell us your team size and print volume and we will send a real, no obligation quote sized to your office, not a generic range.
Related glossary terms
What Australian businesses say
5.0 on Google from 150+ reviews.
★★★★★
Cyrus and his team were the most helpful and pleasant to deal with. We are very happy with our new printer and with the service we received from GDS – highly recommend!
Brian Bourke ChambersVerified Google review
★★★★★
Global Document Solutions provided a great, professional & speedy service beyond expectations! I definitely recommend & endorse this company to any business looking for printing & document solutions.
Joseph EspinozaVerified Google review
★★★★★
I highly recommend Cyrus at Global Document Solutions. The service was brilliant from start to finish, with clear communication and attention to detail. Pricing was extremely competitive and offered value for money.
Professionals Caboolture MorayfieldVerified Google review
Tell us your print volume, we send back a real monthly figure
Five short questions. No financial documents and no credit check to get a price. We will call you to confirm your volumes before we quote.
- Obligation free quote, in writing
- One all inclusive monthly payment, $0 upfront
- No automatic renewal at the end of term
- Authorised Kyocera Partner since 2010
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