Printer Leasing for Childcare Centres
Yes, you can lease printers for every childcare centre you run on one agreement.
Global Document Solutions puts each centre on a single lease with one monthly figure.
Toner, parts and onsite service are included at every site, and one account manager looks after the group.
Prices start from $160 a month (plus GST) per machine, on a term of 36 to 60 months.
Centres can join as their current contracts end, so nothing has to be broken early.
This page carries its own quote form, so a centre list is all we need to price the group.
- Toner is sent to each centre before it runs out, so no director has to order it.
- One term across the group, so every centre comes up for review together.
- Paper is the only thing you keep ordering, because most centres already buy it with their other supplies.
- Running a mixed office fleet as well? Our printer fleet management page covers the wider setup.
Leasing and servicing office print fleets for Australian businesses since 2010.
What a printer contract at every centre really costs
Nobody sets out to run six printer contracts.
They arrive one at a time, as each centre opens.
Then one day it is head office holding all of it.
Nobody owns the problem
A jam at one centre becomes a phone call to head office, even when it is one of the everyday faults a director could clear in a minute.
Somebody then has to work out which supplier covers that site.
That is a morning gone.
Toner is ordered centre by centre
Each director buys toner when their machine runs low.
The spend is real.
It just never shows up anywhere as one number.
Every contract ends on a different date
You cannot compare suppliers when nothing lines up.
So each renewal gets signed on its own, at whatever the rate is that month.
One agreement
One monthly figure across every centre.
One account manager, named on the agreement.
One term, so every centre is reviewed together.
Toner, parts and onsite service included at every site
One agreement across every centre
We put every centre on a single lease, with one monthly figure.
Here is what that covers.
Toner at every centre
Toner is sent to each centre before it runs out.
No director has to order it, and no one is rationing a cartridge on a Friday.
Parts and onsite service
Parts, service labour and call outs are priced in at every site, and the scheduled Kyocera servicing is booked in rather than waited for.
Australian technicians attend in every state and territory.
Delivery and install per centre
One delivery and install at each centre, arranged around your opening hours.
Staff are walked through the machine on the day.
A named account manager
One person is named on the agreement for the whole group.
You always know who to call, and so does every centre director.
One term across the group
Every centre comes up for review together rather than one at a time.
That is what finally lets you compare suppliers properly.
One monthly figure
Pricing starts from $160 a month (plus GST) per machine.
What each centre pays depends on the machine it needs and how much it prints.
Your contracts do not all have to end at once, because centres can join as each one finishes.
Paper is not included, because most centres already buy it with their other supplies.
Today
- Toner
- Each director orders for their own centre
- A breakdown
- Head office works out which supplier covers it
- Invoices
- One per centre, on six different cycles
- Renewals
- Six dates, signed one at a time
- Who to call
- Depends on the site
On one agreement
- Toner
- Sent to each centre before it runs out
- A breakdown
- One number, an Australian technician attends
- Invoices
- One monthly figure for the group
- Renewals
- One term, reviewed together
- Who to call
- Your named account manager
What childcare centres actually print
A centre office is not a normal office.
So a centre needs colour and scanning, not just speed.
Four jobs a centre machine does every week
These are the things that decide the specification, not the page count alone.
Enrolment and parent packs
Enrolment packs and parent handbooks go out in colour.
Daily sheets and sign in
Daily sheets, sign in sheets and medication records print every morning.
Learning stories in colour
Learning stories need photos that actually look like the child.
Compliance scanning
Compliance folders have to be scanned and kept, not filed in a drawer.
Menus, newsletters and incident records sit on top of all of that, and they go up on the wall as well as out to families.
The machine that suits a centre
A centre office usually runs on one A4 colour multifunction.
Larger centres and head offices tend to take an A3 machine instead, usually a Kyocera TASKalfa 2554ci or the model above it.
Print, copy and scan on one device
One machine covers the whole centre office.
There is nothing else to buy or plug in.
Scan straight to email or a folder
That is what keeps compliance records out of a filing cabinet.
A scan lands where it needs to be, the day it is signed.
Colour that holds up
Learning stories and enrolment packs are the reason centres want colour.
A mono machine cannot do that work.
Specified site by site
Your account manager specifies each centre separately.
A small centre is not paying for a head office machine.
What childcare centres pay a month
Pricing opens at $160 a month (plus GST) per machine.
That figure covers the machine, the toner, the parts and the onsite service.
- Print, copy and scan on one device
- Genuine toner shipped on usage
- Parts, labour and call outs included
- Suits a small back office
- Colour and mono on one device
- Scan to email and scan to folder
- Parts, labour and call outs included
- Suits a standard centre office
- A3 for rosters, menus and wall notices
- Higher paper capacity between refills
- Parts, labour and call outs included
- Suits head office and larger centres
Terms run from 36 to 60 months, and what each centre pays depends on the machine it needs and how much it prints.
Pages past your agreed volume are billed at the cost per copy named in your quote.
How the rollout works across your centres
Nothing happens at all of your centres on the same day.
Each site is booked around its own opening hours.
The months shown are an illustration of the model, not a quoted schedule.
Your account manager works to your real end dates.
- 01You send us your centre list
Addresses and rough page counts are enough to start.
- 02We quote the group as one agreement
Each site is specified separately, then priced as a single monthly figure.
- 03We deliver and install at each centre
Installs are normally done within 10 business days of the agreement being signed.
- 04We walk the staff through it at every site
Printing, scanning and the compliance folder setup, done on the day.
- 05Your account manager checks in once it is running
One number for every centre, from that point on.
Centres in every state and territory
Delivery, install and onsite service run Australia wide, with Australian technicians.
City pages carry the local detail for offices in Sydney, printer leasing across Melbourne, leased printers in Brisbane and offices in Perth.
If the group already runs a mixed fleet, managed print services covers the reporting and support side.
What customers said afterwards
5.0 on Google across 150 plus verified reviews.
“We do quite a lot of printing … they know when our printer is running low and somebody comes out swaps everything around … we can just relax.”
“Very patient and knowledgeable. Even after the machine is installed and the deal is done, Cyrus contacted us to make sure we were happy with it.”
“He suggested the perfect copier and scanner … the machine is still going strong today.”
“I have been a long term client … proactive in managing our copier needs to ensure we are getting value for money.”
Questions childcare groups ask
If yours is not here, your account manager will answer it before anything is signed.
Can one agreement cover centres in different states?
Yes.
Delivery, install and onsite service run in every state and territory, with Australian technicians.
The group still sits on one agreement and one monthly figure.
Do we have to move every centre across at once?
No.
Centres can come across as their current contracts finish, and sit on the same agreement.
Nothing has to be broken early.
Is toner included at every centre?
Yes.
Toner is included and sent to each centre before it runs out.
Paper is the only thing you keep ordering.
How long is the term?
Choose a 36, 48 or 60 month term.
One term runs across the group, so every centre comes up for review together.
What happens at the end of the term?
Nothing renews by itself.
When the term finishes, the lease ticks over month to month until you return the device.
You can also take a new machine on a new term, and your account manager sets out the options before the term ends.
What happens when we open another centre?
Your account manager quotes the new site and adds it to the same agreement.
The new centre runs on the same inclusions as the rest of the group.
How quickly can you install?
Installs are normally done within 10 business days of the agreement being signed.
Each centre is booked around its own opening hours.
Who do we call when a machine stops?
Your account manager, on one number, for every centre.
No director has to work out which supplier covers their site.
Tell us how many centres you run
Send us the basics and we will come back with one figure for the group.
Each site is specified separately, so nobody pays for a machine they do not need.
Get my group figure
Four questionsA dedicated account manager is named on every agreement.
This does not affect your rights under the Australian Consumer Law.