For legal practices · Australia wide
5.0 from 150+ Google reviews
Printer leasing for law firms.
One monthly figure covers toner, parts, labour and every call out.
Secure print release keeps briefs off the tray, and there is no auto renewal.
Practices with rooms in more than one town keep every machine inside the same printer fleet.
Agency groups work the same way, see printer leases for real estate offices.
Call 1300 873 460
Supplying Australian businesses since 2010. 5.0 from 150+ Google reviews.
With secure print release set up on your machine, every job is held until the person who sent it is standing there.
Discovery one month, quiet the next.
The machine is matched to your real volumes, not a brochure average.
Toner, parts, labour and call outs inside one monthly amount your practice manager can budget on.
Why legal is different
A law office is the hardest room a printer works in.
A machine down on the morning an affidavit is due is not an inconvenience, it is a problem with a judge attached.
Service labour and call outs sit inside the agreement, so a breakdown is our urgency, not your invoice.
With secure print release at the device, jobs release only when the author badges in at the device, so client material is not left waiting in an output tray in a shared corridor.
Courts, settlements and deeds keep legal print volumes real.
A3 and A4 colour multifunctions handle briefs, folios and exhibit bundles on the one device.
Practices bill in six minute units and budget by the month.
One figure with everything but paper inside it makes print a line item instead of a surprise.
Compare current monthly plan costs openly.
One machine has to carry both the spike and the quiet months.
We size the machine on your busiest months, so the spike never catches it short.
What your firm gets
Everything but paper, in one monthly figure.
Kyocera, HP, Toshiba or OKI multifunctions matched to your monthly volume, from a single practitioner suite to a full floor of chambers.
Plans start from $160 a month (plus GST).
All toner with delivery, all parts, the service labour and every technician call out already included.
Terms from 36 months, no auto renewal clause, and early exit terms set out in plain English before you sign.
Three steps between the desk and the output tray.
1. Sent from the desk
The job leaves the author’s screen and goes straight to a locked queue.
2. Held at the machine
Nothing prints yet, the brief waits in the queue, locked.
3. Released by badge
Only the author’s badge at the device releases it.
Privileged material does not sit waiting in an output tray in a shared corridor.
In their words
What clients say on Google.
“Cyrus and his team were the most helpful and pleasant to deal with.
We are very happy with our new printer and with the service we received from GDS – highly recommend!”
“Global Document Solutions provided a great, professional & speedy service beyond expectations!
I definitely recommend & endorse this company to any business looking for printing & document solutions.”
Everything that used to arrive separately sits inside the agreement.
One line in the budget your practice manager can rely on.
Plans and inclusions
Printer lease options for law firms: three plans, one figure a month.
Every plan carries the office printer and its running costs in one monthly figure, so the practice manager budgets one line.
A photocopier lease, a copier lease and an MFP lease are the same agreement here.
| Plan | Monthly figure | Device class | Suits |
|---|---|---|---|
| Lumen | from $160 a month (plus GST) | A4 colour multifunction | Sole practitioners and suites up to about five people |
| Valeris | from $199 a month (plus GST) | A3 colour multifunction | Firms printing briefs, exhibits and court books at A3 |
| Aurex | from $299 a month (plus GST) | High volume A3 colour | Multi floor firms and chambers with shared devices |
| What the agreement sets | The figure |
|---|---|
| Term | 36, 48 or 60 months, chosen by you |
| Inside the monthly figure | Genuine toner, parts and drums, service labour, call outs, scheduled maintenance and a named account manager |
| Outside it | Paper only |
| Installation | Delivered, installed and printing within 10 business days of signing |
| End of term | No auto renewal, the agreement runs month to month until the device is returned |
| Secure release | Jobs wait on the device until the sender enters a PIN or taps a card |
| Stored data | Hard drive encryption on Kyocera devices, configured on site at install |
| Print records | Release logs show the user, the device and the job, deployed with PaperCut |
Figures from the current monthly plan costs page, the Kyocera security controls page and the print security setup page.
The right plan is set by monthly page volume and colour share, not by headcount.
Tell us how the firm prints and the written figure names the plan, the allowance and the per page rate past it.
Get my written figure →
Confidentiality and compliance
The duties a shared printer has to meet in a law office.
A multifunction device holds client material in its queue, its scan history and its address book.
Three sets of rules reach all of them.
Solicitors’ Conduct Rules
Rule 9 of the Australian Solicitors’ Conduct Rules makes client confidentiality a professional duty, not a preference.
Secure print release keeps a privileged document off the tray until the solicitor who sent it is standing at the machine.
Privacy Act 1988
Under Australian Privacy Principle 11 the firm stays accountable for personal information it holds, including anything sitting on a leased device.
Hard drive encryption is configured at install, and the handling of stored data is written into the agreement before you sign.
Unfair contract terms
The Australian Consumer Law protects small businesses from unfair terms in standard form contracts, and a lease is a standard form contract.
GDS agreements carry no auto renewal, and the exit terms sit in plain English on the paper you sign.
Sources: Law Council of Australia, Australian Solicitors’ Conduct Rules, OAIC, Australian Privacy Principles, ACCC, contracts and unfair terms.
Release logs show who printed what and when, which is the record a practice manager or privacy officer asks for first.
Read how follow me printing holds each job and how print security on a leased device is set up.
Frequently asked questions
Straight answers.
What is the best printer for a law firm?
An A3 colour multifunction with secure print release.
Briefs, exhibits and court books need the full A3 sheet, and privileged material cannot sit in a tray.
A3 colour sits on the Valeris plan at from $199 a month (plus GST).
An A4 colour device for a sole practitioner sits on the Lumen plan at from $160 a month (plus GST).
The device is sized to monthly page volume, so a firm that prints little colour pays the lower figure.
Is leasing a printer a good idea for a law firm?
Yes for most practices.
Toner, parts, service labour and call outs sit inside one monthly figure, and a breakdown before a filing deadline is covered.
Buying suits a very low volume office with capital to spare, since a bought machine carries its own repairs and consumables.
There is no auto renewal on a GDS agreement, so the firm is never locked in past the term it chose.
How much does a printer lease cost for a law firm?
Plans start from $160 a month (plus GST) for an A4 colour multifunction on a 36, 48 or 60 month term.
A3 colour starts from $199 a month (plus GST), and high volume A3 colour from $299 a month (plus GST).
Genuine toner, parts, service and call outs are inside each figure, and paper is the only extra.
What is the best printer for legal documents?
A device that prints A3 and A4 and scans double sided to email and to your document system.
It also holds every job until the author releases it with a PIN or a card.
Kyocera TASKalfa colour multifunctions cover all four, and GDS is an authorised Kyocera partner that configures secure release and drive encryption on site.
How print volume and service set the monthly figure for a law firm
Every quote starts with print volume, meaning the pages the firm sends to the MFP in a normal month and in a discovery month.
A high volume A3 photocopier that scans, prints and copies costs more each month than an A4 office printer, because the hardware and the service commitment are both greater.
Service sits inside the figure, so consumables, parts and a technician visit never arrive as a separate invoice.
There is no upfront purchase and no upfront installation charge, and the workflow at each desk does not change.
Page allowances are why a firm compares lease options on the allowance and the per page rate, not the headline figure.
Firms with high printing volumes across several multifunction printers get one monthly fee for the lot, with phone and remote support and onsite service included.
To lease a printer rather than buy a printer is a decision about office printing costs, and user authentication on every MFP also stops unauthorised access to what is in the tray.
Lease or buy an office printer for a legal practice: the real cost
Buying a multifunction printer means a large upfront cost, then toner, consumables, parts and every technician visit billed as they happen.
A printer lease spreads the machine over a 36 to 60 month term and folds the running costs into one monthly payment, which protects cash flow through quiet months.
Printer rental on a short term suits a temporary office, and managed print services suit a firm running several devices across Brisbane, Melbourne, Perth or Sydney.
Whichever way the firm goes, the security features matter as much as the print volume, so ask for user authentication, data encryption and finishing options on the quote.
The the lease against purchase breakdown and the rental alternative set both paths out in full.
Can print jobs be kept confidential on a shared machine?
Yes.
Secure print release through follow me printing holds every job until the person who sent it authenticates at the device, so privileged documents never sit in the tray.
What happens if the machine breaks down before a filing deadline?
You call us and a technician visit is already covered inside your monthly figure.
Parts, labour and call outs are included, so there is no purchase order standing between the firm and the fix.
Can a small practice justify a leased multifunction?
Plans start from $160 a month (plus GST) with running costs included, which is why sole practitioners and small suites lease rather than buying outright and carrying repairs themselves.
Do you supply A3 for briefs and exhibit work?
Yes, both A3 and A4 colour multifunctions, matched to your volumes.
See the A3 and A4 colour copier lease options.
Are we locked in by an auto renewal clause?
No.
GDS agreements carry no auto renewal, and the early exit terms are in plain English in the agreement before you sign.
Tell us how your firm prints.
Answer a few questions about volumes and we will put a written monthly figure in front of you, machine and running costs included.
Call 1300 873 460
Also see what accounting practices lease and copier leasing for real estate groups.
Childcare operators are covered too, under printer leasing for childcare groups.
Get my quote →
Already leasing?
Send us your current invoice.
We review what you pay now and how long is left on the term, then show you the difference line by line.
If we are not the better deal, we will tell you that.