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Office Printers · Australia Wide
Office Printers On Contract, No Auto Renewal, Ever
For Australian offices that want one flat monthly fee locked to the term they pick, not the term a rep would rather sell.
The Kyocera Behind The Set Monthly Figure
This is the colour multifunction printer most GDS offices run on.
One unit handles colour printing, copying and scanning, with toner, parts and service inside the one set monthly figure.
- Colour print, copy and scan in one unit
- Toner, parts and service call outs included
- Sized to the pages your office actually prints
Why Printer Contracts Go Wrong For Australian Offices
An office printer on contract puts the machine, the toner, the servicing and the call outs inside one flat monthly fee, from $160 a month (plus GST), on a term you pick rather than one a rep picks for you.
Within your page allowance, paper is the only thing you buy separately.
One contract can carry several printers on one fleet account. Different offices, same paperwork.
Most printer contracts are not written that way.
They are built around whatever term pays the sales rep the biggest commission.
That’s usually the longest one on offer, whether or not it suits your business.
Then the contract quietly auto renews, and you’re locked in again before anyone notices.
Toner and service call outs turn into separate invoices instead of one predictable fee.
GDS runs contracts the other way around.
Office Printer Lease Terms. Pick One, The Price Follows.
An office printer lease puts the machine, the toner, the parts and the service into one set monthly figure.
Office printers for lease start from $160 a month (plus GST) on the shortest term we offer.
Office printer rental works the same way when you would rather not sign a lease agreement.
Either way a photocopier, a desktop unit or a managed print fleet sits on the one predictable monthly cost.
That is what keeps print costs steady and the workflow of an office running without surprise invoices.
Every GDS printer lease runs on one of three terms.
Prices start from $160 a month (plus GST).
A shorter one suits a team that might change shape soon.
A longer one brings your monthly figure down, because the cost of the machine is spread further.
Think of it the way a home loan works, the same amount stretched over more years means a smaller payment each month.
Support is identical either way.
One Printer, Or A Whole Office Fleet
The contract structure works the same either way.
What changes is how many devices sit under it.
Single device contract
One machine, one monthly fee.
Fits a small team or a satellite office where a single A4 or A3 unit covers everyone.
A4 is the everyday copy paper already sitting in your printer.
A3 is twice that size, the sheet you reach for when a plan will not fit on one.
Fleet contract
Several printers or copiers across one or more floors, on one agreement and one invoice.
Servicing is coordinated across the whole fleet.
It works the way a company car fleet does, every vehicle on one servicing arrangement rather than each driver booking their own.
What’s Actually In The Monthly Fee
- Toner, parts and service call outs, all folded into the one figure
- No auto renewal, so you know exactly when the term ends
- Local technicians on call, wherever in Australia you’re based
- Within your page allowance, the only thing you buy separately is paper
- Generally tax deductible as a business expense*
*This is general information only, not tax advice.
Confirm with your accountant.
Contract Questions, Answered Plainly
Can I Choose A Shorter Or Longer Contract Term?
Yes, GDS runs on 36, 48 or 60 month agreements.
Pick 36 if you want more flexibility, or 60 if you want the lowest possible monthly figure.
Toner, parts and service are included at every length.
What’s The Real Difference Between A Single Device And A Fleet Contract?
A single device contract covers one printer or copier on one monthly fee.
A fleet contract covers multiple machines, often across different rooms or floors, under one agreement and one invoice instead of several.
What Happens When My Term Ends?
There’s no auto renewal built in.
Before your 36, 48 or 60 month term is up, we’ll talk you through your options, whether that’s a new device, a fresh term, or simply returning the machine.
Is Servicing Genuinely Included, Or Are There Extra Call Out Fees?
Genuinely included.
Toner, parts and standard service call outs sit inside your monthly figure for the length of your contract.
Within your page allowance, paper is the only ongoing cost outside that fee.
Can I Add Another Printer If My Team Grows?
In most cases, yes.
Get in touch with your account manager and we’ll look at folding an extra device into your existing fleet contract, or setting up a second agreement alongside it.
What Type Of Printer Is Best For A Small Office?
A compact colour multifunction printer suits most small offices.
GDS sizes it to your monthly pages so you are not paying for capacity you will not use.
Toner and service are included either way.
Are Printer Service Contracts Worth It?
Yes for any business that relies on printing.
A GDS lease puts repairs, parts, toner and call outs in one set monthly payment with local technicians.
A breakdown is then never a surprise bill or a long wait.
What Is The Best Office Printer In Australia?
There is no single best model, only the best fit for your volume and budget.
As an authorised partner across several brands, GDS matches the machine to the job.
Kyocera is the usual strong default for Australian offices.
What Does An Office Printer Contract Include?
A GDS agreement bundles the machine, toner, parts, service labour and call outs into one set monthly payment.
You only buy paper.
There is no auto renew at the end of the term.
Can We Add A Machine Part Way Through The Term?
Nothing has to move at once.
Anything still under contract with another supplier stays put until that term runs out, and the rest slot in around it.
Bigger changeovers run one area at a time, so nobody is left without a printer while it happens.
Why Offices Choose GDS
GDS has leased printers to Australian businesses since 2010.
That’s grown into a 5.0 star rating across 150+ Google reviews.
Most of that comes down to one thing, the contract does what it says for the whole term.
Office Printer Lease, Rental Or Buy? The Real Difference
The real decision is what happens to the cost and the machine over a few years.
Here’s how the three stack up.
| What matters | Buy outright | GDS leaseRecommended | Rent |
|---|---|---|---|
| Upfront cost | Full purchase price | $0 | Low |
| What you pay each month | Nothing, but toner & service on top | One fixed figure | Higher rate |
| Included | Nothing extra | Toner, parts, labour, call-outs | Usually limited |
| Term | You own it | 36 / 48 / 60 months, your pick | Short, rolling |
| When the term ends | Keep or sell it | No auto-renew — your call | Return it |
| Extra running costs | Toner, parts, repairs | Paper only | Toner & usage often extra |
| Maintenance | You arrange it | Local technicians | Varies |
Plans start from $160 a month (plus GST). *General information only, not tax advice — confirm with your accountant.
One set monthly payment. Everything inside.
The machine, toner, parts, service labour and call outs all sit in one figure.
Within your page allowance, paper is the only extra.
Toner
Parts
Service labour
Call outs
What you pay up front
Where the money goes at the start, and what happens month to month.
High outlay
Predictable
Costs add up
Get Your Exact Monthly Figure
Tell us your print volume and team size.
We'll send back a set monthly price for the term you choose, no obligation.
Prefer to talk it through?
Call 1300 873 460.