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Office Printers · Australia Wide
Office Printers On Contract, No Auto Renewal, Ever
For Australian offices that want one flat monthly fee locked to the term they pick, not the term a rep would rather sell.
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150+ five star Google reviews. No auto renewal.
The Kyocera Behind The Set Monthly Figure
Most GDS offices run on one colour multifunction printer.
- Colour print, copy and scan in one unit
- Toner, parts and service call outs included
- Sized to the pages your office actually prints
Picking A Multifunction Printer For Office Use
A multifunction printer handles printing, copying and scanning in one machine, so most offices need one device instead of three.
Multi functional printers and MFPs are the same thing under another name.
The real choice comes down to paper size and how many pages go through it each month.
Compact A4 model
The Kyocera TASKalfa MA3500ci is a compact A4 colour machine for printing, copying and scanning.
A4 is the standard sheet in most office printers, fine for letters, invoices and forms.
Floor standing A3 model
The TASKalfa MZ2501ci stands on a base cabinet or extra paper drawers, and can take a finisher, the add on that staples finished sets.
It prints up to SRA3, a little bigger than A3, for plans, posters and wide spreadsheets.
Three things decide the right machine
- Your page count in a normal month
- Whether anyone ever needs A3
- Whether staff scan to email or a shared folder
Tell us those three and we size the multifunction printer to them, with toner, parts and servicing inside the set monthly figure.
Running a machine on every floor, or across several sites?
That is where managed print services take over the toner orders and service bookings.
Quick Answers Before You Choose An Office Printer
Should I Buy, Rent Or Lease An Office Printer?
For most offices, leasing or renting is simpler than buying, because the machine and its toner, parts and servicing come in one set monthly figure.
At GDS, renting works just like a lease, lasting between 36 and 60 months, and short term hire is not on offer.
Buying outright suits an office that prints very little and is happy to sort out its own toner and repairs.
Can I Rent An Office Printer For A Few Months?
No, GDS does not offer short term hire.
Each GDS rental or lease lasts between 36 and 60 months, and nothing rolls over by itself when it finishes.
Is A Multifunction Printer Better Than A Separate Printer And Scanner?
For most offices, yes.
One machine means one lot of toner, one service visit and one monthly payment, instead of looking after two or three devices.
Office Printer Or Commercial Printer, What Sets Them Apart?
People use commercial printer in two ways: a business grade office machine, or the production press a print shop runs all day.
GDS leases business grade office machines, matched to how much your team prints each month.
Why Printer Contracts Go Wrong For Australian Offices
An office printer on contract puts the machine, the toner, the servicing and the call outs inside one flat monthly fee, from $160 a month (plus GST), on a term you pick rather than one a rep picks for you.
Within your page allowance, paper is the only thing you buy separately.
One contract can carry several printers on one fleet account. Different offices, same paperwork.
Most printer contracts are not written that way.
They are built around whatever term pays the sales rep the biggest commission.
That’s usually the longest one on offer, whether or not it suits your business.
Then the contract quietly auto renews, and you’re locked in again before anyone notices.
Toner and service call outs turn into separate invoices instead of one predictable fee.
GDS runs contracts the other way around.
Office Printer Lease Terms. Pick One, The Price Follows.
An office printer lease puts the machine, the toner, the parts and the service into one set monthly figure.
Office printers for lease start from $160 a month (plus GST) on the shortest term we offer.
Office printer rental works the same way when you would rather not take on a lease agreement.
Either way a photocopier, a desktop unit or a managed print fleet sits on the one predictable monthly cost.
Every GDS printer lease runs on one of three terms.
A shorter one suits a team that might change shape soon.
A longer one brings your monthly figure down, because the cost of the machine is spread further.
Think of it the way a home loan works, the same amount stretched over more years means a smaller payment each month.
Support is identical either way.
Office Printer Leasing, What You Agree To And What You Get
An office printer lease puts the machine, toner, parts, labour and call outs on one monthly contract.
To lease an office printer, you pick a term of 36 to 60 months and we install it.
Lease office printers on one contract, not one contract per machine.
Office printer leasing here has no auto renewal clause.
Not ever.
Office printers for lease range from a single A4 unit to a fleet of A3 colour machines.
One Printer, Or A Whole Office Fleet
The contract structure works the same either way.
What changes is how many devices sit under it.
Single device contract
One machine, one monthly fee.
Fits a small team or a satellite office where a single A4 or A3 unit covers everyone.
A4 is the everyday copy paper already sitting in your printer.
A3 is twice that size, the sheet you reach for when a plan will not fit on one.
Fleet contract
Several printers or copiers across one or more floors, on one agreement and one invoice.
Servicing is coordinated across the whole fleet.
It works the way a company car fleet does, every vehicle on one servicing arrangement rather than each driver booking their own.
What’s Actually In The Monthly Fee
- Toner, parts and service call outs, all folded into the one figure
- No auto renewal, so you know exactly when the term ends
- Local technicians on call, wherever in Australia you’re based
- May be tax deductible, check with your accountant*
*This is general information only, not tax advice.
Confirm with your accountant.
Contract Questions, Answered Plainly
Can I Choose A Shorter Or Longer Contract Term?
Yes, GDS runs on 36, 48 or 60 month agreements.
Pick 36 if you want more flexibility, or 60 if you want the lowest possible monthly figure.
Toner, parts and service are included at every length.
What’s The Real Difference Between A Single Device And A Fleet Contract?
A single device contract covers one printer or copier on one monthly fee.
A fleet contract covers multiple machines, often across different rooms or floors, under one agreement and one invoice instead of several.
What Happens When My Term Ends?
There’s no auto renewal built in.
Before your 36, 48 or 60 month term is up, we’ll talk you through your options, whether that’s a new device, a fresh term, or simply returning the machine.
Is Servicing Genuinely Included, Or Are There Extra Call Out Fees?
Genuinely included.
Toner, parts and standard service call outs sit inside your monthly figure for the length of your contract.
Within your page allowance, paper is the only ongoing cost outside that fee.
Can I Add Another Printer If My Team Grows?
In most cases, yes.
Get in touch with your account manager and we’ll look at folding an extra device into your existing fleet contract, or setting up a second agreement alongside it.
What Type Of Printer Is Best For A Small Office?
A compact colour multifunction printer suits most small offices.
GDS sizes it to your monthly pages so you are not paying for capacity you will not use.
Toner and service are included either way.
Are Printer Service Contracts Worth It?
Yes for any business that relies on printing.
A GDS lease puts repairs, parts, toner and call outs in one set monthly payment with local technicians.
A breakdown is then a service call, not a surprise bill.
What Is The Best Office Printer In Australia?
There is no single best model, only the best fit for your volume and budget.
As an authorised Kyocera partner since 2010, GDS matches the machine to the job.
Kyocera is the usual strong default for Australian offices.
What Does An Office Printer Contract Include?
A GDS agreement bundles the machine, toner, parts, service labour and call outs into one set monthly payment.
You only buy paper.
There is no auto renew at the end of the term.
Can We Add A Machine Part Way Through The Term?
Nothing has to move at once.
Anything still under contract with another supplier stays put until that term runs out, and the rest slot in around it.
Bigger changeovers run one area at a time, so nobody is left without a printer while it happens.
Why Offices Choose GDS
GDS has leased printers to Australian businesses since 2010.
That’s grown into a 5.0 star rating across 150+ Google reviews.
Most of that comes down to one thing, the contract does what it says for the whole term.
Office Printer Lease, Rental Or Buy? The Real Difference
The real decision is what happens to the cost and the machine over a few years.
| What matters | Buy outright | GDS leaseRecommended | Short term hire |
|---|---|---|---|
| Upfront cost | Full purchase price | $0 | Low |
| What you pay each month | Nothing, but toner & service on top | One set figure | Higher rate |
| Included | Nothing extra | Toner, parts, labour, call outs | Usually limited |
| Term | You own it | 36 / 48 / 60 months, your pick | Short, rolling |
| When the term ends | Keep or sell it | No auto renew, your call | Return it |
| Extra running costs | Toner, parts, repairs | Paper only | Toner & usage often extra |
| Maintenance | You arrange it | Local technicians | Varies |
Plans start from $160 a month (plus GST). *General information only, not tax advice.
Confirm with your accountant.
GDS rental runs 36 to 60 months on the same terms as a lease, so the short term hire column describes hire from other suppliers, which GDS does not offer.
One set monthly payment. Everything inside.
The machine, toner, parts, service labour and call outs all sit in one figure.
Toner
Parts
Service labour
Call outs
What you pay up front
Where the money goes at the start, and what happens month to month.
High outlay
Predictable
Costs add up
Get Your Exact Monthly Figure
Tell us your print volume and team size.
We'll send back a set monthly price for the term you choose, no obligation.
Prefer to talk it through?
Call 1300 873 460.
Already leasing?
Send us your current invoice.
We review what you pay now and how long is left on the term, then show you the difference line by line.
If we are not the better deal, we will tell you that.