For Australian accounting and bookkeeping firms
5.0 from 150+ Google reviews
Printer leasing for accounting firms.
Your page count triples in July, but your invoice does not.
One set monthly figure covering the machine, toner, parts, labour and on site service.
Sized against your lodgement season rather than a quiet Tuesday in February.
Australian owned since 2010.
No auto renewal, ever.
The short version
One figure a month, whatever the lodgement calendar does.
From $160 a month (plus GST), over a 36, 48 or 60 month term.
A second office does not mean a second supplier.
Toner, parts, labour and call outs already sit inside that figure, so within your page allowance paper is the only line you add.
- Day 0
You tell us the page count
A rough monthly figure is enough to price it properly.
- Within 24 hours
A written figure comes back
The allowance and the excess rate are both on it.
- Day 5 to day 15
The machine goes in
Configured, drivers set, scanning working before we leave.
- Every July after that
The peak is already priced in
Client packs and BAS runs do not move the monthly figure.
Included the whole way, year one to year five
Cover does not taper off in the later years, and within your page allowance paper is the only thing you buy again.
- Genuine toner
- Parts and drums
- Service labour
- Call outs
Getting a figure for the practice
What we ask for, and what comes back
- 01
A rough monthly page count is enough
You do not need financial documents, a site visit or a meeting to get a real number.
If you have a current invoice from another supplier, that is faster still.
- 02
We size the allowance against your year
Practices do not print evenly.
Client packs, financial statements and BAS runs pile up, then the office goes quiet.
The allowance is set against that annual shape, so the peak is accounted for rather than treated as a surprise.
- 03
The excess rate is on the quote before you sign
If you go past the allowance you pay the published per page rate on the overage only.
It works like excess data on a phone plan.
You pay for the pages beyond the included amount, not for the whole month again.
- The monthly figure
- Your page allowance
- The excess rate for black
- The excess rate for colour
Client confidentiality on a shared device
Nothing prints into an unattended tray
Statements, notices of assessment and client correspondence print into a tray anyone can walk past.
Secure print release closes that gap without changing how your team works.
- 01
Someone presses print
Nothing changes at the desk.
The job goes to the device as it always did.
- 02
The job waits on the machine, locked
It sits in a personal queue rather than landing in the output tray.
- 03
They tap, and it prints
A card or a code releases it while the person is standing there.
You can read more about how follow me printing works on a shared device.
How secure print release works
Nothing lands in an output tray that anyone can walk past.
- 56% of organisations reported at least one print related data loss in the past year
- 59% run a mixed fleet from more than one print vendor
You press print
The job leaves the desk exactly as it always did.
It waits, locked
Held on the device in a personal queue, not in the tray.
You tap, it prints
Released while the person who sent it is standing there.
Figures from Quocirca, Global Print Security Landscape 2025, published 9 July 2025.
Release works with a card tap or a PIN on the panel, and nothing changes about how a job is sent.
What it actually costs
Where the monthly figure comes from
The published Australian benchmark puts an A3 multifunction lease between $140 and $390 a month, depending on the machine and the volume.
Here is that range, and where our entry plan sits inside it.
What an A3 multifunction lease costs in Australia
Published benchmark ranges by device volume, a month, before GST.
-
Low volume A3 multifunction
-
Mid volume A3 multifunction
-
High volume A3 multifunction
Our plans start here$160 a month
Source: Printer and Copier Cost Benchmark Australia 2025, published 25 July 2025, drawn from quote submissions between January and June 2025.
Your own figure depends on the device, your page volume and the term.
What a page costs once service and toner are included
Colour is where an accounting practice quietly spends.
Volume sizing and document handling for a practice are worked through under printer leasing for accounting firms on our second site, Lease My Printer.
The benchmark puts it at roughly five to nine times mono.
- Mono page0.5c to 1.2c
- Colour page5c to 9c
Source: Printer and Copier Cost Benchmark Australia 2025, cost per page on a lease with service included.
Bars are drawn to the top of each range.
When the term ends
Nothing renews because you were busy
There is no auto renewal clause, so a quiet March does not cost you another five years.
Upgrade the machine
Move to a newer device and start a fresh term.
Extend on the same terms
Keep the device you have, on the figure you already know.
Hand it back
Return the device and close the agreement out.
Who you are dealing with
The company behind the figure
Australian owned since 2010
Sixteen years leasing printers and copiers to Australian business.
Over 500 Australian businesses
From single machine practices to multiple sites across several states.
The same one agreement setup is how we look after real estate offices across a whole agency group. It is also how we handle childcare centres on one printer agreement, where head office carries the account for every site.
Several offices on one agreement is covered on our page about running printers across multiple sites.
Authorised Kyocera Partner
Genuine consumables and genuine parts, with local technicians in every state.
150 plus five star Google reviews
“The service was brilliant from start to finish, with clear communication and attention to detail.”
Professionals Caboolture Morayfield, a verified Google review.
The reviews below come from professional services businesses rather than accounting practices specifically.
You can read them all on our our customer feedback page.
Plans and inclusions
Printer lease options for accounting firms: three multifunction plans, toner included, one monthly cost
The allowance is set against the practice’s annual pattern, so the tax season peak is already inside the figure.
A photocopier lease, an office printer lease and a multifunction printer lease are the same leasing arrangement here.
| Plan | Monthly figure | Device class | Suits |
|---|---|---|---|
| Lumen | from $160 a month (plus GST) | A4 colour multifunction | Practices of one to five people printing client packs and statements |
| Valeris | from $199 a month (plus GST) | A3 colour multifunction | Firms printing bound financial statements and A3 working papers |
| Aurex | from $299 a month (plus GST) | High volume A3 colour | Multi office firms and high volume lodgement periods |
| What the agreement sets | The figure |
|---|---|
| Term | 36, 48 or 60 months, chosen by you |
| Inside the monthly figure | Genuine toner, parts and drums, service labour, call outs, scheduled maintenance and a named account manager |
| Outside it | Paper only |
| Installation | Delivered, installed and printing within 10 business days of signing |
| End of term | No auto renewal, the agreement runs month to month until the device is returned |
| Secure release | Jobs wait on the device until the sender enters a PIN or taps a card |
| Stored data | Hard drive encryption on Kyocera devices, configured on site at install |
| Print records | Release logs show the user, the device and the job, deployed with PaperCut |
Figures from the what a plan costs per month page, the Kyocera copier security page and the print security page.
The plan is set by page volume and colour share, so a three person practice pays a three person figure.
The per page rate past the allowance is on the quote before you sign.
Confidentiality and compliance
The duties a shared printer has to meet in an accounting practice
Notices of assessment, financial statements and client letters sit in the machine’s queue and scan history.
Three sets of rules reach them.
Tax Practitioners Board Code
The Code of Professional Conduct says a registered agent must not disclose a client’s affairs to a third party without the client’s permission.
The only exception is a legal duty to disclose.
Secure print release keeps a client’s statement off the tray until the person who sent it is at the machine.
Privacy Act 1988
Under Australian Privacy Principle 11 the practice stays accountable for personal information it holds, including anything stored on a leased device.
Hard drive encryption is configured at install, and the handling of stored data is written into the agreement.
Unfair contract terms
The Australian Consumer Law protects small businesses from unfair terms in standard form contracts, and a lease is a standard form contract.
GDS agreements carry no auto renewal, so nothing renews because the practice was busy in July.
Sources: Tax Practitioners Board, Code of Professional Conduct, OAIC, Australian Privacy Principles, ACCC, contracts and unfair terms.
Release logs show who printed what and when, which is the record a practice manager asks for first.
Read how follow me printing holds each job and how print security on a leased device is set up.
No obligation, no sales visit
Get your firm’s monthly figure
Tell us roughly how much the practice prints and a real figure comes back in writing.
The page allowance, the term and the inclusions are all set out in full.
Frequently asked questions
The questions accountants actually ask
Is leasing a printer a good idea for an accounting firm?
Yes for most practices.
The allowance is sized to the annual lodgement pattern, and toner, parts, service and call outs sit inside one monthly figure.
A bought machine carries its own consumables and repairs, and the peak months land on whoever owns it.
How much does it cost to lease a printer for an accounting firm?
Plans start from $160 a month (plus GST) for an A4 colour multifunction.
A3 colour starts from $199 a month (plus GST), and high volume A3 colour from $299 a month (plus GST).
Terms run 36, 48 or 60 months, and paper is the only extra.
How do you record a copier lease in the accounts?
Under AASB 16 a lessee recognises a right of use asset and a lease liability, with short term and low value exemptions available.
The lease payments carry GST, which a registered business claims as input tax credits.
Your own tax treatment depends on the agreement and your circumstances, so confirm it with your adviser and the ATO guidance on business deductions.
Can you get out of a copier lease early?
A GDS agreement has no auto renewal.
It ends when the chosen term ends, then runs month to month until the device is returned.
For a contract with another provider, the guide to ending a photocopier lease sets out the payout, transfer and negotiation options.
When printer leasing makes sense: the right fit for an accounting practice
Printer leasing makes sense when the practice wants the right printer without a large upfront cost and wants the monthly payments to cover the running costs.
Leasing allows a small office to use a printer built for business needs without having to purchase the printer, and printer leasing offers the same bundle to a firm with several offices.
Whether leasing is the right fit depends on printing needs, and any tax benefits depend on how your adviser treats the office printer lease.
A printer lease is right for a practice when leasing the right business printer costs less each month than owning one and carrying its repairs.
Every quote starts with print volume, meaning the pages the office printer handles in a quiet month and in a lodgement month.
A high volume A3 device that scans, prints and copies costs more each month than an A4 multifunction printer, because the hardware and the service commitment are both greater.
The lease bundles toner, parts, service and call outs into one monthly fee, which keeps cash flow steady between lodgement peaks.
Leasing options run 36, 48 or 60 months, and a 60 month term gives the lowest monthly cost for a practice that keeps the same office equipment for five years.
The audit log on the device shows who printed what, which is the record the practice can produce for a client or a regulator.
Page allowances are why Australian businesses compare leasing costs on the allowance and the per page rate, not the headline figure.
Office printing for Australian businesses is priced the same way on every GDS page, so a practice can check the figure against the printer lease prices page at any time.
Lease vs buy a printer: find the right printer and the real monthly cost
Buying a multifunction printer means a large upfront cost, then toner, consumables, parts and every technician visit billed as they happen.
A printer lease spreads the machine over a 36 to 60 month term and folds the running costs into one set of monthly payments, which protects cash flow between lodgement peaks.
Printer rental on a short term suits an overflow office in tax season, and managed print services suit a firm running several devices across Brisbane, Melbourne, Perth or Sydney.
Match the device to the practice’s print volume rather than its headcount, and ask for the audit log and the security features on the quote.
The lease or buy comparison and the printer rental page set both paths out in full.
How much does printer leasing for accounting firms cost?
Plans start from $160 a month (plus GST) and rise with colour, page volume and device class.
Most small practices sit in the entry to mid bands, and the full breakdown sits on our what a plan costs per month page.
What happens when lodgement season triples our page count?
Your allowance is set against your annual pattern rather than an average month, so the peak is already priced in.
Past the allowance you pay the published per page rate on the overage only, and you see that rate before you sign.
Does the lease auto renew if we do nothing?
No. There is no auto renewal clause.
At the end of the fixed term the agreement runs month to month until you return the device, so there is no notice trap and no surprise re lock.
Can we keep client documents off the output tray?
Yes.
Follow me printing holds each job on the device until the person who sent it releases it.
Nothing prints into an unattended tray.
Is a copier lease for accountants different to a photocopier lease?
No. A copier lease, a photocopier lease and a printer lease are the same agreement here, on a 36, 48 or 60 month term.
The words differ.
The monthly figure does not.
We are a three person practice. Is a lease still worth it?
The plan is sized to your page volume rather than your headcount, so a three person practice pays a three person figure.
There is nothing to pay up front either way.
We have three offices. Can they sit on one agreement?
Yes.
Multiple devices across multiple sites run on a single agreement with one monthly figure and one point of contact.
Local technicians attend each site, which is what our managed print programme covers.
How is a lease treated in our accounts?
You will form your own view on that far better than we will, which is why we set the agreement out in plain English before you sign.
What we can tell you is exactly what the monthly figure covers, what the term is, and what happens at the end of it.
Already leasing?
Send us your current invoice.
We review what you pay now and how long is left on the term, then show you the difference line by line.
If we are not the better deal, we will tell you that.
Get the figure before you renew anything.
Send your current invoice or your rough monthly page counts.
A written figure comes back within 24 hours, from $160 a month (plus GST).
Open 8.30am to 7pm, Monday to Friday.
Authorised Kyocera Partner since 2010.