Skip to content
How to Lease a Printer or Copier in Australia
This guide walks through how printer and copier leasing works in Australia, and how a plan is matched to your office for one flat monthly fee.
Leasing a printer in Australia means one provider supplies the machine and bills a single flat monthly fee.
You lease the printer, copier and scanner from a single provider, with toner, parts, service labour and call outs all bundled into that one monthly fee.
Terms run from 36 to 60 months with no auto renewal clause.
- Choose a term from 36 to 60 months, with no auto renewal clause holding you in.
- You only buy paper.
No obligation · a personalised figure within 24 hours · we say so plainly if we cannot beat your current deal.
Everything from one team.
The device, toner, parts and servicing all come from one team on one agreement, so there is nothing to stitch together across a finance company, a hardware seller and a separate service contract.
A number that holds.
You agree the monthly amount before you sign, and it stays put for the whole term.
There are no call out fees, no surprise parts invoices and no toner that quietly slips outside the plan.
Sized to your volume.
We size the machine to your actual monthly volume first, then deliver, install and switch it on, usually inside ten business days, anywhere in Australia.
What your monthly payment includes
What a Printer Lease Actually Includes
A managed lease places a current Kyocera multifunction device in your office for a set monthly payment.
That one unit prints, copies and scans, so there is no row of separate machines to look after.
The fee is all inclusive.
The payment takes in the hardware, toner, parts, drums, service labour and call outs.
Paper is the only thing you ever pay for on top.
If a warning light comes on, you call us rather than hunt through a parts catalogue.
A local technician attends, fixes it, and your team gets back to work.
Because we keep an eye on usage, fresh toner arrives before you run out.
Installation usually lands within about ten business days of signing.
Setup, network connection and staff training are all included in that install.
You choose a term between 36 and 60 months to suit the office.
Nothing in the fee is hidden, and nothing is held back to push it up later.
What Does It Cost to Lease a Printer in Australia
Managed Kyocera plans open at $160 a month plus GST.
The next tiers are $199 and $299, set by your volume and the device.
Every plan is all inclusive, so the figure you are quoted is the figure you pay.
Toner, parts, drums, labour and call outs all sit inside that number.
You only ever add paper.
A busier office tends to sit on a higher plan, while a quieter one stays at the lower end.
Our pricing is backed by a Best Price Guarantee.
It works off a documented line by line comparison, so you can see exactly how the numbers stack up.
Call 0414 641 504 and we will help you land on the right plan.
Leasing or Buying a Printer: How to Decide
Buying a printer outright means a big spend on day one.
Then toner, parts and servicing keep arriving as separate bills through the year.
Leasing turns that into a single set monthly payment instead.
Servicing and consumables already sit within that fee rather than being added afterwards.
When newer technology arrives, an owned machine is yours alone to move on.
On a lease, you just talk to us about the next device.
The cash that would have been tied up in hardware stays in your business.
Most offices find a set monthly cost far easier to budget around.
When It Makes Sense to Switch Providers
Usually the trigger is an old contract that stopped adding up.
Toner invoices that turn up out of nowhere are a common one.
So is a support line that rings out or lands overseas.
Some are stuck with an ageing machine that jams more often than it prints.
Others signed years back and never noticed the auto renewal ticking over beneath them.
A GDS plan is all inclusive, so those toner surprises simply stop.
Call us and you reach local Australian technicians, not an offshore call centre.
Our workshop sits at Bethania, Queensland.
So a technician is genuinely nearby, not a flight away.
There is no auto renewal in our lease.
When the term ends it rolls to month to month until you hand the device back.
Early exit is spelled out in plain English, with nothing buried.
We hold a 5.0 rating across 150+ Google reviews.
Cyrus Dickie has run GDS since 2010, and the number on this page reaches his team.
Send my invoice for a comparison →
Where We Lease Printers in Australia
We lease printers and copiers to businesses in every state and territory.
Our workshop sits at Bethania, Queensland, while our plans and support extend nationwide.
We support offices in Sydney, Melbourne and Brisbane.
We cover Perth, Adelaide and Canberra too.
Both city and regional businesses are part of the regular run.
Health teams lean on dependable scanning and secure document handling.
Construction and property offices need drawings and contracts printed fast.
Hospitality and retail operators want a machine that keeps up through a busy season.
Accounting, legal and other professional firms round out the mix.
Wherever your office sits in Australia, you get the same managed service.
The Five Year Cost of Owning a Printer
Owned outright, a printer brings uneven spending on toner, parts and repairs, plus a replacement bill down the track.
Leasing smooths all of that into one steady monthly figure.
Illustrative only.
Your actual figure depends on the device, your monthly volume and the term you choose.
Request a quote for exact numbers.
Leasing and owning, compared.
What Australian businesses tell us.
Cyrus and his team were the most helpful and pleasant to deal with. We are very happy with our new printer and with the service we received from GDS. Highly recommend!
Global Document Solutions provided a great, professional & speedy service beyond expectations! I definitely recommend & endorse this company to any business looking for printing & document solutions.
I highly recommend Cyrus at Global Document Solutions. The service was brilliant from start to finish, with clear communication and attention to detail. Pricing was extremely competitive and offered value for money.
How Managed Printer Leasing Works in Australia
A printer lease with Global Document Solutions is a managed print service, not a bare office printer rental.
Each agreement folds the photocopier or multifunction printer, genuine toner, parts and on site service into one set monthly payment, keeping your print costs fixed and predictable.
Because the plan is fully serviced, your team stays on current hardware matched to your workload, with a clear service agreement behind it.
There are no surprise consumable bills and no standalone repair invoices.
On the lease or buy question, leasing keeps the cost per page low and the monthly figure steady, while ownership leaves toner, parts and repairs on your plate. Cost per page is the fuel economy figure of an office printer, what each sheet actually costs you once the machine is in the room.
A managed plan also brings usage monitoring, automatic toner delivery and scan to email, so the machine supports your workflow instead of interrupting it.
Whether you need one office printer or a national fleet, we size it first, then quote a single all inclusive monthly figure.
Common Printer Leasing Questions
Q.01How much does it cost to lease a printer for business?+
Managed Kyocera plans begin at $160 a month plus GST, then step up to $199 and $299 based on your volume and device.
Every plan is all inclusive, covering toner, parts, drums, service labour and call outs, so paper is your only extra. Call 0414 641 504 and we will match you to the right plan.
Q.02Can I lease a printer, copier and scanner in one device?+
Yes. A single Kyocera multifunction device handles printing, copying and scanning, so there is no need for three separate machines. See which Kyocera suits your volume.
Q.03Is this a lease or a rental?+
It is a managed lease over a fixed 36 to 60 month term. The device, toner, parts, drums, service labour and call outs all sit inside one monthly fee, and paper is the only thing you buy.
Full detail for renters lives on our printer rental and hire page.
Q.04Are there auto renewal clauses in the lease?+
No. There is no auto renewal clause. When the term ends, the lease moves to month to month until you return the device.
Q.05What happens if I need to end the lease early?+
Early exit is covered in plain English. It sets out any outstanding amounts, the remaining payments and reasonable recovery costs, so you know where you stand before deciding.
Q.06Do you service Australia?+
Yes. Our workshop is at Bethania, Queensland, so support is genuinely local, and we cover businesses across Australia, including Sydney, Melbourne, Brisbane, Perth and Adelaide, using local Australian technicians.
Q.07How do I know if I am overpaying on my current contract?+
Send through your current invoice and we will run it against an all inclusive GDS plan, line by line, under our Best Price Guarantee.
That documented comparison shows where your money actually goes and whether you are paying for extras you do not need.
Q.08Is it better to buy or lease a printer?+
For Australian businesses, leasing keeps costs predictable with toner and service included, and a GDS plan carries no auto renewal.
GDS is based at Bethania, Queensland, which keeps support close to hand.
Q.09How do printer leases work?+
You pick a machine, agree a 36 to 60 month term and pay monthly with service built in.
Our national network puts local technicians and fast on site help within reach.
Q.10What is the cheapest printer to run in Australia?+
Running cost is driven by toner yield and volume, not the sticker price.
Toner yield is the litres per 100km figure of printing, it tells you how many pages one cartridge covers before it needs replacing.
Business Kyocera machines keep the cost per page low, and on a GDS lease the toner is already inside your set monthly payment.
Q.11Why do companies lease printers?+
It lets you skip a big purchase, keep service and toner on one bill and stay on current technology, with no auto renewal and a local Australian team behind you.
Three Plans, One Set Monthly Cost
Tell us your print volume and we’ll send back a real monthly figure.
- Free and no obligation, with no sales pressure.
- Matched to your actual print volume and device.
- A personalised cost breakdown back within 24 hours.
“Cyrus and his team were the most helpful and pleasant to deal with. We are very happy with our new printer and with the service we received from GDS. Highly recommend!”
“Global Document Solutions provided a great, professional and speedy service beyond expectations. I definitely recommend and endorse this company to any business looking for printing and document solutions.”
“We replaced our existing machine (also through GDS) and, as always, the process was seamless. We had our machine up and running with minimal downtime. Thanks Cyrus and team.”
Get my set monthly quote
~60 seconds5.0 on Google · 150+ reviews · No obligation, and your details are only used to prepare your quote.
We also lease in Perth, Brisbane, Melbourne, Sydney and Adelaide, and across commercial printer leasing Australia wide.
Prefer to crunch the numbers first? work out your monthly price in 43 seconds, or see how the monthly figure is worked out.