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Business copier leasing · Australia wide
Business copier leasing: what to check before you sign
A business grade copier for one set monthly payment, from $160 a month ex GST, sized to your real page volume rather than your headcount. Toner, parts, service labour and call outs are all inside the figure.
5.0 on Google across 150+ reviews
Authorised Kyocera Partner since 2010, supporting over 500 Australian businesses.
- Toner
- Parts
- Service labour
- Call outs
- Delivery and setup
Obligation free. Monday to Friday, 8.30am to 7pm AEST.
Speak to the people who install and service the machines. Monday to Friday, 8.30am to 7pm AEST.
Or ask our AI printer expert anything, with no form and no wait.
No obligation
Tell us your print volume, we send back a real monthly figure.
Five short questions. No financial documents and no credit check to get a price. We call you to confirm your volumes before the figure is finalised.
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Would rather talk it through? Call 0414 641 504, Monday to Friday 8.30am to 7pm AEST.
The clauses worth reading first
Five things to check before you sign any copier lease.
These five clauses decide whether a copier lease helps your business or traps it. Here is how each one works, and where GDS stands on it.
Many copier leases quietly roll into a fresh term unless you cancel inside a narrow window. GDS agreements never auto renew, the lease simply drops to month to month at the end of the term. Our guide covers questions to ask before signing a printer lease.
Get the early termination clause in writing before you sign, not after. Ours is set out in plain English, and if you are stuck in someone else’s contract, here is how to get out of a photocopier lease.
Toner, parts, service labour and call outs should all sit inside the one monthly payment. If any of those arrive as extras, the advertised rate is not the real rate.
Check whether repairs are covered or billed by the hour. Here a local technician attends with parts and labour already covered, and we can supply a loaner on a longer repair.
A copier lease should be priced on your real page volume, not your headcount. Industry research on managed print puts typical savings at 10 to 30% when supplies and service are bundled into the agreement.
What sits inside the monthly figure
One provider, one payment, no surprise invoices.
The machine, all toner, all parts, the service labour and every call out.
There is no deposit and no balloon payment at the end.
A longer term lowers the monthly figure, and there is no automatic renewal at the end of any term.
Usually 5 to 15 business days from accepting a quote, including delivery, installation and setup on your network.
Inside the monthly figure
- The copier
- All toner
- All parts
- Service labour
- Every call out
- Delivery
- Installation
- Network setup
- Loaner on a long repair
- No deposit, no balloon
You still buy
Paper.
That is the whole list. Nothing else arrives as a separate invoice for the length of the term.
The machines
Kyocera first, with HP and OKI where they fit better.
Every machine is business grade, current model and covered by the same all inclusive agreement.
The core of the fleet. Compare the full A3 and A4 colour multifunction lease range as an authorised Kyocera Partner since 2010.
Not sure which format your volumes call for? Compare an A3 printer lease with an A4 colour printer lease on running cost before you decide.
We also lease the HP Flow MFP E786z, HP Color LaserJet Enterprise X57945, HP Colour LaserJet Managed MFP E877 and HP LaserJet Managed MFP E731z.
The OKI ES8473dn A3 colour MFP suits studios and print heavy teams.
See photocopier and printer lease prices or the full set of commercial printer leasing plans before you commit to anyone, including us.
Several machines across sites? Put your office printers on contract under one agreement and one invoice.
Who you are dealing with
Gold Coast headquarters, Australia wide service.
Authorised Kyocera Partner since 2010, with our own technicians rather than a call centre.
Local install and service on the Gold Coast and in Nerang, just down the M1.
Dedicated support for businesses in Taree, Port Macquarie and Kempsey.
In their words
What Australian businesses say.
5.0 on Google from 150+ reviews.
“15 Years of Continuous Service to my business without any issues. Cyrus is a legend!”
“Found Cyrus and his team to be very professional, prompt and cost effective. Best in the business. Highly recommended.”
“Have been using GDS for the supply and maintenance of our office printers for over 5 years now. Customer service level is consistently high, with an excellent reaction and response rate.”
Read more verified Google reviews → or watch the video testimonials.
Three ways to get a machine
Lease, hire or buy.
Lease, hire or buyWhich one fits
Upfront costNothingNothingFull price
Toner, parts and labourIncludedIncludedYou arrange
Typical term36 to 60 monthsShort or seasonalYou own it
Locked in at the endNo auto renewalNo auto renewalAsset is yours
Best whenOngoing office printingA project or a temporary officeYou want to own the asset
All three are quoted by us. Ask and we will tell you which is cheaper for your volume.
Common questions
Straight answers.
How much does a photocopier cost to lease?
It is priced per machine and per volume, with a starting from price and everything but paper included.
Send your current invoice and we compare it line by line in writing.
What are the disadvantages of leasing equipment?
The main fear is a contract you cannot escape.
GDS answers it directly with no auto renew, a month to month end of term, and early termination set out in plain English before you sign.
How does copier leasing work?
You choose a copier, agree a term of 36 to 60 months and pay monthly with service included.
We install it, you use it, and you can upgrade or return it at the end. No auto renew.
Is it better to buy or lease a photocopier?
Leasing keeps costs predictable and folds toner and service into one set monthly payment.
Buying ties up cash in a machine that ages, so most businesses lease.
How long are the lease terms?
36, 48 or 60 months. A longer term lowers the monthly figure.
There is no automatic renewal at the end of any term.
Are installation and training included?
Yes. Delivery, installation, network setup and staff handover are part of the plan, not a separate invoice.
What happens if the copier breaks down?
A local technician attends. Parts and labour are already covered by the monthly fee, so there is no separate invoice.
If a repair will take time, we can supply a loaner so your office keeps printing.
How do I find copier leasing companies near me?
GDS covers Australia wide with local technicians, so the same team and the same all inclusive plan reach your office wherever it is.
Send us your print volume and we return a quote sized to your actual pages.
Ready to see your real monthly figure?
Send your current invoice and we compare it line by line, in writing. If we cannot beat your current deal across the whole picture, we tell you so in writing.
Or use the printer quote calculator.
Based just inland from the coast, we also offer copier hire for Nerang businesses on the same all inclusive monthly plan.