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Business copier leasing · Australia wide
Business copier leasing: what to check before you sign
A business grade copier for one set monthly payment, from $160 a month (plus GST), sized to your real page volume rather than your headcount.
Toner, parts, service labour and call outs are all inside the figure.
Several copiers are handled the same way, whether they sit on one floor or in offices two states apart.
That side of it is fleet management, and it has a page of its own.
5.0 on Google across 150+ reviews
Authorised Kyocera Partner since 2010, supporting over 500 Australian businesses.
- Toner
- Parts
- Service labour
- Call outs
- Delivery and setup
Obligation free.
Monday to Friday, 8.30am to 7pm AEST.
Speak to the people who install and service the machines.
Monday to Friday, 8.30am to 7pm AEST.
Or ask our AI printer expert anything, with no form and no wait.
No obligation
Tell us your print volume, we send back a real monthly figure.
Five short questions.
No financial documents and no credit check to get a price.
We call you to confirm your volumes before the figure is finalised.
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Would rather talk it through?
Call 1300 873 460, Monday to Friday 8.30am to 7pm AEST.
Before you shortlist anyone
How to compare printer leasing companies in Australia
Most printer leasing companies in Australia quote a monthly figure and leave the rest for you to discover later.
The figure only means something once you know what sits inside it and what gets invoiced separately.
Ask every provider for the mono rate and the colour rate before you compare anything else, because that is where two similar looking quotes separate.
Some commercial printer leasing agreements bill a minimum volume whether you reach it or not, so ask how an under used month is treated.
Toner, drums, fusers, parts, on site labour and call outs should all sit inside the one payment, and any of those arriving as an extra means the advertised rate is not the real rate.
A national brand often subcontracts the service run to whoever is nearest, so ask who turns up and where they are based.
An agreement that rolls into a fresh term on its own is the most common trap in commercial printer leasing, and GDS agreements drop to month to month instead.
Early termination expressed as remaining instalments is harder to compare than a plain dollar figure, so ask for the dollar figure.
An unauthorised supplier cannot always get parts quickly, and GDS supplies Kyocera, HP, Toshiba and OKI.
The clauses worth reading first
Five clauses to read before you sign anything.
These five clauses decide whether a business printer lease helps your business or traps it.
Here is how each one works, and where GDS stands on it.
Printer lease companies, copy machine lease companies and photocopier lease companies all write these clauses differently, so read them before you compare the monthly figure.
Many copier leases quietly roll into a fresh term unless you cancel inside a narrow window.
GDS agreements never auto renew, the lease simply drops to month to month at the end of the term.
Our guide covers questions to ask before signing a printer lease.
Get the early termination clause in writing before you sign, not after.
Ours is set out in plain English, and if you are stuck in someone else’s contract, here is how to get out of a photocopier lease.
Toner, parts, service labour and call outs should all sit inside the one monthly payment.
If any of those arrive as extras, the advertised rate is not the real rate.
Check whether repairs are covered or billed by the hour.
Here a local technician attends with parts and labour already covered, and we can supply a loaner on a longer repair.
A copier lease should be priced on your real page volume, not your headcount.
Industry research on managed print puts typical savings at 10 to 30% when supplies and service are bundled into the agreement.
What sits inside the monthly figure
One provider, one payment, no surprise invoices.
The machine, all toner, all parts, the service labour and every call out.
There is no deposit and no balloon payment at the end.
A longer term lowers the monthly figure, and there is no automatic renewal at the end of any term.
Usually 5 to 15 business days from accepting a quote, including delivery, installation and setup on your network.
Inside the monthly figure
- The copier
- All toner
- All parts
- Service labour
- Every call out
- Delivery
- Installation
- Network setup
- Loaner on a long repair
- No deposit, no balloon
You still buy
Paper.
That is the whole list.
Nothing else arrives as a separate invoice for the length of the term.
The machines
Kyocera first, with HP and OKI where they fit better.
Every machine is business grade, current model and covered by the same all inclusive agreement.
The core of the fleet.
Compare the full A3 and A4 colour multifunction lease range as an authorised Kyocera Partner since 2010.
Not sure which format your volumes call for?
Compare an A3 printer lease with an A4 colour printer lease on running cost before you decide.
We also lease the HP Flow MFP E786z, HP Color LaserJet Enterprise X57945, HP Colour LaserJet Managed MFP E877 and HP LaserJet Managed MFP E731z.
The OKI ES8473dn A3 colour MFP suits studios and print heavy teams.
See photocopier and printer lease prices or the lease plans we run right across Australia before you commit to anyone, including us.
Several machines across sites?
Put your office printers on contract under one agreement and one invoice.
See our page on keeping a multi site fleet under one agreement for more detail.
Who you are dealing with
Gold Coast headquarters, Australia wide service.
Authorised Kyocera Partner since 2010, with our own technicians rather than a call centre.
Local install and service on the Gold Coast and in Nerang, just down the M1.
Dedicated support for businesses in Taree, Port Macquarie and Kempsey.
In their words
What Australian businesses say.
5.0 on Google from 150+ reviews.
“15 Years of Continuous Service to my business without any issues.
Cyrus is a legend!”
“Found Cyrus and his team to be very professional, prompt and cost effective.
Best in the business.
Highly recommended.”
“Have been using GDS for the supply and maintenance of our office printers for over 5 years now.
Customer service level is consistently high, with an excellent reaction and response rate.”
Read more verified Google reviews → or watch the video testimonials.
Three ways to get a machine
Commercial printer lease, commercial printer rental, hire or buy.
A commercial printer lease and a business printer lease are the same agreement here, priced from $160 a month (plus GST).
The machine, the toner, the parts and the service labour sit inside that one monthly payment.
You can lease a printer, hire one for a shorter run, or buy a printer outright and carry the service yourself.
Business printer rental, commercial printer hire and a printer lease for small business all run on the same agreement here, and so does a business printer lease near me search from any capital city, because the technicians are local.
The same printer lease options cover multifunction printers from brands like Kyocera, HP and OKI, so an office printer lease, a managed print services account and the service agreement behind them sit with one provider, and the lease or buy decision comes down to whether you want the servicing inside the figure or on your own books.
Leasing keeps the cash flow even, because there is no upfront purchase and no separate maintenance invoice.
Ask your accountant how the monthly payments are treated, because we are not tax advisers.
Lease, hire or buy Which one fits
Upfront costNothingNothingFull price
Toner, parts and labourIncludedIncludedYou arrange
Typical term36 to 60 monthsShort or seasonalYou own it
Locked in at the endNo auto renewalNo auto renewalAsset is yours
Best whenOngoing office printingA project or a temporary officeYou want to own the asset
All three are quoted by us.
Ask and we will tell you which is cheaper for your volume.
Common questions
Straight answers.
How much does a photocopier cost to lease?
It is priced per machine and per volume, with a starting from price and everything but paper included.
Send your current invoice and we compare it line by line in writing.
What are the disadvantages of leasing equipment?
The main fear is a contract you cannot escape.
GDS answers it directly with no auto renew, a month to month end of term, and early termination set out in plain English before you sign.
How does copier leasing work?
You choose a copier, agree a term of 36 to 60 months and pay monthly with service included.
We install it, you use it, and you can upgrade or return it at the end.
No auto renew.
Is it better to buy or lease a photocopier?
Leasing keeps costs predictable and folds toner and service into one set monthly payment.
Our page on leasing a photocopier sets out what the monthly figure covers and where the plans start.
Buying ties up cash in a machine that ages, so most businesses lease.
How long are the lease terms?
Choose a three, four or five year term.
The longer you take, the lower the monthly.
There is no automatic renewal at the end of any term.
Are installation and training included?
Yes.
Delivery, installation, network setup and staff handover are part of the plan, not a separate invoice.
What happens if the copier breaks down?
A technician comes out, and since labour plus components already sit inside the fee, nothing is billed afterwards.
A long repair gets a loaner, so the office is never left without a machine.
How do I find copier leasing companies near me?
GDS covers Australia wide with local technicians, so the same team and the same all inclusive plan reach your office wherever it is.
If your office is in New South Wales, a copier lease in Sydney runs on the same agreement and the same page allowances.
Send us your print volume and we return a quote sized to your actual pages.
Is there a printer leasing company near me?
GDS runs from Gold Coast headquarters with technicians in Brisbane, Sydney, Melbourne, Perth and Adelaide, so a printer leasing companies near me search from any capital lands on a local team.
Regional offices are covered on the same agreement.
Can a small business lease a printer?
Yes, a printer lease for small business starts on the same $160 a month (plus GST) plan as everyone else.
Printer rentals for small businesses run on the same agreement, and the plan is sized to pages printed, not to headcount.
Can copiers in two different offices sit on one account?
They can.
Offices in separate states run on one account and one monthly cycle.
Each copier keeps its own page allowance, so a flat out reception machine and a quiet back office are never sized the same.
Ready to see your real monthly figure?
Send your current invoice and we compare it line by line, in writing.
If we cannot beat your current deal across the whole picture, we tell you so in writing.
