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150+ five star Google reviews. No auto renewal.
Photocopier Lease for Australian Offices
A photocopier lease built around what your office genuinely prints, priced as one set monthly figure before anything is signed.
Plans open at $160 a month (plus GST) across lease terms of 36 to 60 months, on Kyocera, HP and Toshiba.
Whether you call it a printer lease or a photocopier lease, the agreement is the same all inclusive one, so the decision that matters is choosing the right office printer or copier for your business needs.
- Nothing renews itself.When the lease term is served, the agreement moves to month to month until we collect the machine.
- A4 or A3, mono or colour, matched to your print needs rather than to whatever we hold most of.
Free to ask · a written quote, often the same day · and a plain answer if your current lease deal is already fair.
All priced into the month
Month to month once the term ends
No overseas call centre
How much does it cost to lease a photocopier?
With us an office photocopier lease usually runs between $160 and $400 a month (plus GST).
Three things decide where you land, all tied to your printing needs.
Your print volume each month
Volume is the single biggest lever on the monthly fee.
An office running 2,000 pages sits at the bottom of the range.
A practice running 20,000 pages needs a heavier engine and a bigger paper capacity, and the figure moves with it.
Mono only, or colour as well
Colour costs more to produce than mono, both in the device and in the toner it drinks.
Plenty of offices print mono all week and colour only for proposals, so a small colour allowance beats a full colour plan.
A4 only, or A3 as well
A4 covers most day to day office printing.
Plans, drawings, menus, spreadsheets and booklets need A3, and an A3 multifunction device carries a higher base cost than an A4 one.
Median monthly figure, (plus GST), from 155 quotes produced by our own calculator between July 2025 and August 2026, with the sample size under each column.
The two highest volume bands are left out because fewer than ten offices sit in them, and your own figure depends on colour share and paper size as well as volume.
What the lease plan covers, from toner to service
Anything the copier needs to keep running is inside the price, with paper the one exception.
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01
Genuine toner, shipped on usage
Usage is tracked at our end, so replacement cartridges are in the post as a level drops rather than ordered once a job has already stopped.
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02
Drums, rollers, fusers and parts
Anything that wears out over a term of 36 to 60 months is our expense rather than yours.
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03
Maintenance, repairs and on site service
If a fault needs a person in the room, a technician attends and the labour is already paid for.
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04
Service call outs and travel
Nothing is charged per visit and nothing is charged for the drive.
Many faults clear over the network before a van is needed at all.
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05
Install, network setup and training
Scan to email, scan to OneDrive, user authentication, secure print release, and whatever else your daily workflow depends on.
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06
One named service contact
Cyrus Dickie founded the business in 2010 and remains the person you deal with, quote through to handback.
Photocopier lease options: three plans, one predictable monthly cost
Suits teams of roughly 3 to 10
Suits teams of roughly 10 to 25
Suits a floor of 25 and above
Copies beyond your agreed volume are charged at the per copy rate printed on your quote, so the invoice holds no surprises.
The plans are starting points.
Send your monthly volume and we price the exact device against it.
The usual lease agreement vs a GDS lease plan
Two agreements can quote the same headline number and behave completely differently once the machine is actually in the building.
* Copier lease payments are usually claimed as a business operating expense, so check the treatment with your accountant.
The note above is general information, not tax advice.
Your accountant should confirm your own position.
What customers said afterwards
Every review here comes from our own Google profile, and the rest are there to read before you decide.
Global Document Solutions was one of the smartest business decisions we’ve made.
We do quite a lot of printing … So a normal printer means we were spending a lot of money on ink almost every month.
With the team at GDS, they know when our printer is running low and somebody comes out swaps everything around … we can just relax knowing our printer copier isn’t something that needs to take up any of our mind space.
They are super affordable and in fact have saved us a lot of money in the long run.
“Leased a Kyocera MFC through Cyrus and he was fantastic to deal with, very patient and knowledgeable.
Even after the MFC is installed and the deal is done Cyrus contacted us to make sure we were happy with it.”
“He suggested the perfect copier and scanner, which has made our lives so much easier.
Machine is still going strong today. … Cyrus and his team have always gone above and beyond.”
“I have been a long term client of Cyrus.
I have always found him to be proactive in managing our copier needs to ensure we are getting value for money.”
Lease, rent or buy?Frequently asked questions before you sign
Q.01What does it mean to lease a photocopier?+
You take the machine for an agreed lease term, usually 36 to 60 months, and pay a monthly fee rather than buying it outright.
Here that monthly fee also carries the toner, the drums and parts, the on site service labour and the call outs, so the machine stays supported for the whole term.
At the end you hand it back or move to a newer device.
You never own it, which is the point, because the replacement is our problem rather than yours.
Q.02Is it cheaper to buy or lease a photocopier?+
Buying a copier outright only looks cheaper when the purchase price is compared with the monthly lease payments and nothing else, leaving out the ongoing costs of toner and repairs.
Add toner, drums, parts, labour, call outs and the eventual replacement, and the two totals sit far closer together, with the lease spreading the cost evenly rather than in sudden bills.
A lease also keeps the office on a current copier, and the payments are generally deductible as an operating expense.
This is general information only, not tax advice, so check with your accountant.
Q.03Is there an auto renewal clause?+
No.A Global Document Solutions agreement contains no auto renew clause at all.
Once the fixed term is served the agreement drops to month to month until the machine goes back.
Nothing rolls over, so there is no notice window to diarise and no second term to argue about.
Q.04Which brands do you lease?+
Kyocera, HP and Toshiba.
The choice follows your volume and the documents you produce, not our stockroom.
We are an authorised Kyocera partner.
If the brand already sitting in your office is the right answer, we will tell you that.
Prefer to call it renting?
The same all inclusive agreement is set out on our renting one on a three to five year agreement.
Send your copy count and get a real photocopier figure back
- A free quote, with no obligation and nobody chasing you afterwards.
- Priced on the machine you would actually get, not a range.
- The full breakdown in writing, usually the same business day.
Authorised Kyocera partner since 2010.
One account manager is named on each lease agreement.
Get my monthly figure
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Under the Australian Consumer Law you have guarantees that cannot be excluded, including that the equipment is of acceptable quality and fit for purpose, and that our service is supplied with due care and skill.
Consumer guarantees apply in addition to anything set out in your lease agreement.