Your Options When Leasing a Printer for a Small Business

You have three.

Buy the machine outright, rent it for a short stretch, or take a lease that runs two to five years with the service and toner inside the monthly figure.

If you’ve been struggling with a low end printer or even outsourcing your printing jobs, you know how frustrating an endeavour either of those options is.

Small business owners on a printer lease on the Gold Coast through Global Document Solutions get current equipment without the upfront purchase, and the servicing sits inside the same monthly figure.

If you’re considering buying a low end printer just to “get by,” consider the frustration and wasted time that’s setting you up for.

Printers from an office supply store are not built for business volumes.

The quality falls short of what your customers expect.

Here are some reasons to invest in a high quality printer:

• Quality marketing materials are the first impression of you a potential customer gets.
• Impeccably printed collateral catches the eye of consumers and compels them to read the material.
• What you print and put out into the world is a reflection of your brand.
• If what a potential, off site consumer is seeing is your printed material, your services and products will be judged on that alone.
• Poor quality reflects an amateur mindset, but high quality says you’re a professional.
• Running out of toner or ink every month is time consuming, frustrating and expensive.
• Waiting for a slow printer to warm up and complete a job wastes your precious time.

Knowing why print quality matters should not leave you worrying about the cost.

Buying a professional printer outright is a large sum.

A printer lease in Sydney puts current equipment in the office for a set monthly payment instead of one large purchase.

Not all leasing companies are created equal, so be cautious when entering into a lease agreement.

Here are some tips on what to look for when you’re ready for a printer rental in Melbourne, for your small business.

It’s important you choose the right printer for your specific needs.

Be wary of companies that want you to have the biggest and most technologically advanced printer, no matter what your actual printing needs.

You want to work with a company that will help you figure out your actual requirements and match the right solution to those specific needs.

Our complete printer leasing guide sets out every question worth asking before you sign anything.

Knowing how many prints per month you need of both black & white and colour will guide you to the right printer and the right monthly plan.

A reputable company can help you identify those needs.

You’ll want to ask the leasing company what happens if your business needs an upgrade or to downsize while you’re still in your current lease agreement.

Be careful that you won’t be on the hook for the remainder of your agreement and then forced to start a brand new one from scratch.

Talk to the company you’re about to enter into business with about the flexibility in their plans.

If you’re on a really tight budget, see if they offer deals on secondhand printers.

This can be a great way to still have quality printing capabilities while paying a fraction of the price.

If you need to trade in your old printer, some companies will offer cash for your equipment.

This is something you shouldn’t have to do a ton of research on.

A quick Google search will let you know if they’re using the latest technology and brands or the old go to names.

Ask why they’ve chosen the brand they have and do a bit of your own research.

You might be surprised by which printer brands are now considered top of the line, when you are looking for Kyocera printers for sale.

Discover how our innovative remote management solutions for printer rental in Brisbane streamline operations, ensuring proactive maintenance and minimising downtime for your office equipment.

The same remote management approach is available for a printer lease in Sydney.

When you’re ready for a new office device, explore our printer guide for essential tips and advice on securing the best model for your needs.

You want a company that’s going to see your lease agreement as a relationship, not a transaction.

You’ll be able to tell if that’s how they conduct business by the client testimonials on their site and reviews left by customers.

You can also get a feel for this by the overall tone of their site and in your initial conversation.

Are they looking to help you grow your business, or do they just want you to have one of their printers?

The best companies will understand the value their products and services bring to your business and be able to illustrate that to you.

Our business is built on developing and maintaining relationships with our customers.

We don’t have a one size fits all lease agreement because we know your business is uniquely yours.

We have multiple options based on the amount of printing you do and even offer a “pay as you colour” printing agreement.

Why should you pay the price for a full colour print when you’re only using it on your letterhead?

You shouldn’t.

Companies spend an average of 3 per cent of their total earnings on print and document management.

But, with an effective managed print strategy, industry research suggests you can decrease those costs by up to 40 per cent, depending on your setup.

We will find the plan that fits.

That puts your time and your money back into the business.