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Leasing to Australian businesses since 2010
5.0 on Google from 150+ reviews
Photocopier leasing for schools, sized for the busiest weeks of term
One monthly figure covers the copier, toner, parts and service calls within your page allowance, so the staffroom copier is one less job for the business manager.
Clear fixed term with no automatic renewal.
What should a school look for in a copier lease?
A machine sized for report and exam weeks, a release step that keeps student records off the tray, and a cost the business manager can set in the budget a year ahead.
School printing is not steady across the year.
Worksheets, newsletters and permission notes run all term, then reports and exam papers pile on top at the same time.
A lease built for an ordinary office can fall short in those weeks, or cost too much in the quiet ones.
The answer is to size the machine and the page allowance from a whole school year, not from one busy week.
Where one school copier gets used
- Front office Enrolments, newsletters and invoices
- Staffroom Worksheets, tests and exam papers
- Library Assignments and class handouts
- Leadership Reports, records and board papers
Four things school printing asks of a copier
Each one changes which machine, which settings and which page allowance make sense.
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Room for report and exam weeks
Your agreement sets a monthly page volume.
Pages beyond it are billed at the per page rate printed on your quote, so set the allowance from a whole year of printing.
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Student records kept off the tray
With secure release printing, a job waits until the teacher signs in at the machine with a card or PIN.
Reports and medical notes are not left sitting where students walk past.
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A page count for each faculty
Kyocera’s job accounting lets you give each faculty or department its own account code.
The machine records pages against each code, and limits can be set where a budget needs them.
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Newsletters and booklets in one pass
An A3 colour machine fitted with a finisher can staple and fold as it prints.
That cuts the hand collating before every newsletter and big event.
Our print security page covers the release and sign in options in more detail.
Before you ask for quotes
Three checks save a lot of back and forth with every supplier you ask.
Government schools often follow their department’s purchasing rules, which can point to an existing supply arrangement.
Queensland’s own buying guidance, for example, says the easiest way to buy for government is to use an existing common use supply arrangement.
If your school is free to choose its own supplier, the steps below still apply.
Source: Find common use supply arrangements, Queensland Government.
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Ask your business manager or department whether the school must buy through a set purchasing arrangement.
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Pull a year of meter readings or invoices, so the page allowance covers report and exam weeks.
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Ask each supplier for one written figure that shows the allowance, the per page rate beyond it and the term.
What a GDS lease puts in one figure
One written monthly figure, so the copier sits in the budget as a single line.
The machine, toner, replacement parts, technician labour and call outs all sit inside it, within the monthly page volume written into your agreement.
Paper is yours to buy, and any pages beyond that allowance are billed at the per page rate printed on your quote.
Terms run from 36 to 60 months, and nothing renews by itself.
When the term ends, you choose to keep paying for the machine or end the lease.
Already leasing a copier?
We can check your current invoice against ours, line by line.
What sits inside the figure
- The machine
- Toner
- Parts
- Labour
- Call outs
5.0 on Google, from 150+ reviews
Here are two Google reviews, shown exactly as each customer wrote them.
Cyrus and his Team amazing.
Printer installed next day.
Training provided by great team.
Highly recommend Global Document Solutions as they worked to tailor a perfect solution for our business.
Our Printer was installed quickly and our old one taken away …could not be happier with the service …we have been with Global Document Solutions for over 10 years …
Questions schools ask about copier leasing
Can a school lease a photocopier instead of buying one?
Yes, and a lease spreads the cost over 36 to 60 months instead of one large payment.
Toner, parts and servicing sit in the same monthly figure, so there is no separate repair bill to budget.
Do government schools have to use a set supplier?
Government schools often follow their department’s purchasing rules, which can point to an existing supply arrangement.
Check with your business manager or department before you ask for quotes.
How do we keep student records private at the copier?
Secure release printing holds each job until the person who sent it signs in at the machine with a card or PIN.
Nothing prints into the tray while they are still in the classroom.
Can each faculty see how much it prints?
Yes, Kyocera’s job accounting gives each faculty or department its own account code.
The machine records pages against each code, and limits can be set where a budget needs them.
What happens to the lease over the school holidays?
The payment continues, because the term runs in months rather than school weeks.
That is why the page allowance is best set from a whole year of printing rather than one busy term.
How long is the lease, and what happens at the end?
You choose a term from 36 to 60 months, and nothing renews automatically.
When the term ends, you choose to keep paying for the machine or end the lease.
Get one written figure for your school
Tell us roughly how many pages the school prints in a month and we reply with a single written figure.
Put it beside your current invoice or any other quote, and decide with the numbers in front of you.
Our services come with guarantees that cannot be excluded under the Australian Consumer Law.