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Printer Leasing Plans, Compared Side by Side
One monthly price from $160 (plus GST), about $5.30 a day across the year, covers the machine, toner, parts and service, whether you want a printer lease, a photocopier lease or a rental agreement, sometimes called printer hire.
Inside your agreed monthly page volume, you only buy the paper.
More than one machine, even across offices in different states, still sits on a single fleet agreement with one monthly invoice.
That is how we run printer leasing for real estate agency groups, and how early learning groups put every childcare centre on a single printer agreement.
- Flexible 36 to 60 month terms, and no auto renewal clause to lock you in.
No obligation · personalised figure within 24 hours · we tell you if we cannot beat your current deal.
One supplier for the lot.
Device, toner, parts and servicing come from one team on one agreement, so there is no juggling a finance company, a hardware reseller and a separate service contract.
One set figure.
The monthly amount is agreed before you sign and does not move.
Call outs and parts for normal wear are included, toner is covered up to your page allowance, and your agreement lists anything that is not.
Right sized, then installed.
We match the device to your real monthly volume before quoting, then deliver, install and have it running, typically within ten business days, anywhere in Australia.
What one monthly figure actually covers
What Sits Inside a Printer Lease, and the Costs That Sit Outside It
Printer leasing puts a business printer, copier or scanner in your office for a set monthly amount instead of an upfront purchase.
Through Global Document Solutions that starts from $160 a month (plus GST), and the one figure covers the machine, every toner cartridge, all parts, scheduled servicing and technician call outs.
A popular choice for many offices is the Kyocera TASKalfa 408ci, an A4 colour multifunction printer that runs at 40 pages a minute.
Still choosing a format?
Compare an A3 printer lease against an A4 multifunction lease.
See why offices lease a Kyocera rather than buy one.
Whether you call it a photocopier lease, a multifunction printer lease or a printer scanner rental, the answer is the same: one device, fully serviced, on one monthly figure, with no auto renewal clause.
Terms run from 36 to 60 months, so you can match the commitment to your cash flow and how long you expect to keep the device.
When the agreed term ends the agreement simply rolls month to month until you hand the device back or move up to a newer one.
Why the All Inclusive Model Matters
All inclusive leasing exists because the sticker price of a machine is almost never the real cost of running it.
A colour multifunction device consumes toner steadily, and drums, fuser parts and waste containers fall due on a schedule that is hard to predict from the office floor.
Outside an all inclusive plan, one technician visit is invoiced separately for labour, for parts and for travel.
What Types of Office and Commercial Printer Lease Can You Get
Australian offices lease printers under three structures.
- Equipment only lease. The finance covers the machine, so toner, parts and repairs arrive as separate invoices you cannot forecast.
- All inclusive lease. One monthly figure covers the device, toner, parts, service labour and call outs.
- Cost per page. A low base rate plus a charge on every sheet, so a busy month always costs more than a quiet one.
The structure decides where your surprises come from, not the headline rate on the quote.
Three structures, three bill shapes
Equipment only lease
Flat base, plus extras you did not plan for
What you pay.
A finance payment for the machine and nothing else.
Where the surprises come from.
Toner, parts and repairs arrive as separate invoices you cannot forecast.
What we run
All inclusive lease
One flat figure, every month
What you pay.
One monthly figure covering the device, toner, parts, service labour and call outs.
Where the surprises come from.
Nowhere.
Within your page allowance, paper is the only consumable left to buy.
Cost per page
Climbs with every page you print
What you pay.
A low base rate plus a charge on every sheet you print.
Where the surprises come from.
A busy month always costs more than a quiet one.
Global Document Solutions runs one structure only.
Every plan is all inclusive from $160 a month (plus GST) across a fixed 36, 48 or 60 month term, and none of them auto renews.
No obligation · real figure within 24 hours · we tell you if we cannot beat your current deal.
What Drives the Monthly Figure Up or Down
Commercial printer leasing covers everything from an entry level Kyocera mono device through to high volume colour fleets.
The entry plan puts a mono multifunction in a small office printing modest volumes each month.
Colour capability and higher page counts lift the monthly figure, because the hardware, the toner system and the service commitment all step up together.
Your figure lands where three variables meet: the device model, the monthly page count and the length of the term.
On the same machine a 60 month term costs less each month than a 36 month one, at the cost of waiting longer for the next upgrade.
For the full tier by tier breakdown across the device range, see what each plan costs.
If you are already leasing, send through your current contract or a competing quote and we return a written, line by line comparison covering device, toner, parts, labour, call outs, installation and end of term costs.
Leasing a Printer or Photocopier Versus Buying Outright
On paper, buying a printer outright can look cheaper than the sum of the lease payments over the term.
A purchase price quietly leaves out the costs ownership hands you from the first day.
Our buying compared with leasing guide runs the numbers in full.
Illustrative only.
Your figure depends on the device, your page volume and the term.
Own the device and every toner cartridge, drum, service visit and hardware fault is yours to pay for and arrange.
A bought machine depreciates from the first day, and at the end of its working life you carry the disposal cost and the full outlay for its replacement.
A lease with toner and maintenance built in folds all of those swings into one predictable monthly amount.
And because a leased device can be swapped for a current model at term end, the team is never stuck nursing ageing hardware.
Which option wins comes down to your volumes, your capital position and how much a set, predictable cost is worth to you.
If leasing looks like the better path, our step by step guide to how to lease a printer in Australia shows exactly what happens from first quote to installation.
Why Australian Businesses Switch Printer Providers
Most businesses that come to us for business printer leasing are in one of these situations.
The current machine is on its last legs and a replacement is needed before it holds the team up.
An existing lease is near its end date and the options are being weighed against a deadline.
The business has moved or rebranded and needs a setup in place quickly at the new address.
Or they are partway through a quote round and worn down by options that all read the same on the surface.
The pattern we see most is a low headline monthly fee hiding high per page usage costs, with no clear way out written into the contract.
Our written line by line comparison is built to expose exactly that situation before you commit.
The Auto Renewing Contract Problem
The most common trap in printer leasing is the auto renewing clause.
Under it, the lease extends into a new term automatically unless you give notice inside a narrow window before the end date.
One slip can tie the office to another year of a device that no longer fits, at a rate you cannot renegotiate.
Global Document Solutions agreements carry no auto renewal clause at all.
At the end of the term the lease moves to month to month and stays there until you decide what to do next.
If you ever need to end early, the figure is set out in plain English before you sign, built from outstanding amounts, remaining payments and reasonable recovery costs.
Printer Leasing Across Australia
Global Document Solutions covers every Australian state with its own local technicians and no overseas call centre.
The workshop is at Bethania in South East Queensland, and the team supports businesses in every capital city and across regional Australia.
For local detail, see leasing an office printer in Brisbane, Melbourne printer rental, Gold Coast printer hire, printer hire Sydney and what a business agreement should cover.
On the NSW Mid North Coast the same team covers Toshiba machines for Taree offices, copiers around Port Macquarie and our Kempsey coverage.
In New South Wales, the printer leasing in Sydney page covers the service area, the plans and the local technicians.
The 150+ verified Google reviews on the Global Document Solutions profile show a 5.0 average rating at the time of writing.
They span years and several device cycles, with customers returning for a second and third machine.
To discuss commercial printer leasing anywhere in Australia, call 1300 873 460 or request a quote online.
What a printer really costs you over five years
Illustrative only.
Your real figure depends on the device, your monthly volume and the term.
Request a quote for exact numbers.
Lease, rent or hire vs. own, side by side.
What businesses across Australia say.
Cyrus and his team were the most helpful and pleasant to deal with. We are very happy with our new printer and with the service we received from GDS – highly recommend!
Global Document Solutions provided a great, professional & speedy service beyond expectations! I definitely recommend & endorse this company to any business looking for printing & document solutions.
I highly recommend Cyrus at Global Document Solutions. The service was brilliant from start to finish, with clear communication and attention to detail. Pricing was extremely competitive and offered value for money.
Running a Fleet Without Chasing Toner Yourself
Commercial printer leasing with Global Document Solutions is a managed print service, not a bare office printer rental.
It is the same arrangement many buyers search for as printers supplied on a contract, with everything bundled into the one monthly figure.
Managed print services also include usage monitoring, automatic toner delivery and scan to email, so the photocopier supports your workflow rather than interrupting it.
The honest part: costs, catches, and who should not lease
What a lease really costs
Plans start from $160 a month (plus GST) for a business grade multifunction device.
Not sure where your office lands? The quote form turns your monthly print volume into a real figure (plus GST).
Four things move the price: the class of device, mono or colour, A4 or A3, and how much you actually print each month.
What can go wrong with a printer lease
A common trap is a low monthly fee hiding a high price per page.
One customer came to us paying nearly double per page under his old agreement, and he only found out when we broke his invoice down line by line.
Ask any provider, including us, for the per page rate in writing.
Leaving any lease early costs money, ours included.
If a provider does not write the exit cost down before you sign, that is your warning.
Support runs Monday to Friday, 8.30am to 7pm, and many faults are fixed remotely.
We will not promise you 100 percent uptime, because nobody can honestly promise that.
The wrong sized machine is a slow leak.
Too big and you pay for capacity you never use, too small and it wears out early.
Sizing to your real volume before we quote is what avoids both.
Who leasing is not for
If you print a handful of pages a week, do not lease.
A small printer you own outright will almost certainly cost you less.
If your business might close, relocate or halve in size within a few years, a 36 to 60 month commitment is the wrong tool.
If you want to own the machine and handle repairs yourself, buying outright is the honest answer, and you can buy a machine from us too.
And if you are a large enterprise with a national procurement team, we are probably not your supplier.
We are built for small and mid sized Australian businesses, and our 150+ five star Google reviews come from exactly those.
Still not sure?
Send us your current invoice and we will show you what you are actually paying, in writing.
Questions Australian buyers ask us.
Q.01 How much does it cost to lease a printer for business?+
Commercial printer leasing is quoted to your device, your monthly page volume and the lease term.
Q.02 Can I lease a printer, copier and scanner in one device?+
Yes.
Most businesses lease a multifunction printer that prints, copies and scans in one device, in colour or mono.
The lease includes the Kyocera device, all toner, parts, service labour and call outs in a single monthly fee.
Q.03 Is this a lease or a rental?+
A GDS agreement is an agreed term lease of 36, 48 or 60 months, not a short term rental.
In the wider market, printer rental or hire can mean week to week arrangements.
Every GDS agreement runs 36, 48 or 60 months and gives a lower, predictable monthly fee with toner and servicing built in.
Q.04 Are there auto renewal clauses in the lease?+
No.
When the agreed term ends the agreement continues month to month until you return the device or upgrade, with no automatic rollover into a new term.
Q.05 What happens if I need to end the lease early?+
The exit terms are written in plain English before you sign.
If you need to leave early, the figure is built from outstanding amounts, remaining payments and reasonable recovery costs, with nothing buried in the fine print.
Q.06 Do you lease printers Australia wide?+
Yes.
The team leases printers, copiers and scanners to businesses in every capital city and across regional Australia, with local technicians who attend site visits rather than routing support through overseas call centres.
Q.07 How do I know if I am overpaying on my current contract?+
Send through your current contract or a competing quote and you get a written, line by line comparison and a straight answer on whether switching pays off.
If we cannot beat the deal, we say so.
Call 1300 873 460 or request a written comparison online.
Q.08 Is leasing a printer worth it?+
For most businesses, yes.
You get a current machine with toner, parts, service and call outs in one set monthly payment, within your page allowance paper is the only thing you buy, and with GDS there is no auto renew so you are never locked into a new term.
Q.09 Is it better to buy or lease a printer?+
Leasing keeps costs predictable and includes service, while buying means you own and maintain the machine yourself.
If you are unsure, send GDS your current invoice and we show you in writing which works out better.
Q.10 What are the disadvantages of leasing equipment?+
The usual worry is a contract you cannot get out of, so the agreement matters.
A GDS lease answers that with no auto renew, a month to month end of term, and toner, parts and service included so your costs stay predictable.
Q.11 How does a printer lease work?+
You pick a machine, agree a term and pay monthly with toner, parts and service included.
Q.12 Can we put more than one machine on the same lease?+
Yes.
Every device carries its own monthly figure and its own page allowance, and the lot bills together on one account.
Past about four or five machines the saving over separate agreements stops being subtle.
Three national plans, one predictable monthly figure
Tell us how much you print and we’ll send a real monthly figure, no obligation.
- Free and no obligation, with no sales pressure.
- Matched to your actual print volume and device.
- A personalised cost breakdown back within 24 hours.
Get my set monthly quote
~60 seconds5.0 on Google · 150+ reviews · No obligation.
We use your details to prepare and follow up your quote, and never sell them.
Sources and further reading
Independent Australian sources on the rules behind equipment contracts and deductions.
Already leasing?
Send us your current invoice.
We review what you pay now and how long is left on the term, then show you the difference line by line.
If we are not the better deal, we will tell you that.