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Printer Lease and Photocopier Rental for Australian Business
Whether you want a printer lease, a photocopier lease or printer rental, one monthly price from $160 plus GST covers the machine, toner, parts and service.
Inside your agreed monthly page volume, you only buy the paper.
Lease a printer, copier and scanner from one provider, with all toner, parts, service labour and call outs included in one flat monthly fee.
- Flexible 36 to 60 month terms, and no auto renewal clause to lock you in.
- You only buy paper.
No obligation · personalised figure within 24 hours · we tell you if we cannot beat your current deal.
One supplier for the lot.
Device, toner, parts and servicing come from one team on one agreement, so there is no juggling a finance company, a hardware reseller and a separate service contract.
One set figure.
The monthly amount is agreed before you sign and does not move.
No call out fees, no parts invoices, no toner that quietly falls out of cover.
Right sized, then installed.
We match the device to your real monthly volume before quoting, then deliver, install and have it running, typically within ten business days, anywhere in Australia.
What one monthly figure actually covers
What Commercial Printer Leasing Includes
A commercial printer lease through Global Document Solutions is not a bare equipment hire.
We specialise in leasing printers for business, from a single device to a fleet across multiple sites.
A popular choice for many offices is the Kyocera TASKalfa 408ci, an A3 colour multifunction printer.
Still choosing a format? Compare an A3 printer lease against an A4 colour printer lease before you commit to either.
Still weighing it up? Here’s why offices lease a Kyocera rather than buy one.
As one of the printer leasing companies serving businesses across Australia, Global Document Solutions runs commercial copier leasing and printer leasing on the same all inclusive plan, founder led from Bethania with no auto renew.
Businesses describe the same need in a dozen ways.
Some are simply leasing a printer for a small office.
Others ask to lease multifunction printer hardware, to price a lease printer copier scanner bundle, or to set up a lease printer scanner copier for a busy team.
A few want a printer scanner rental for a single project, and many are comparing printer lease companies before they commit.
Whatever you call it, the answer is the same: one device, fully serviced, on one monthly figure.
One monthly figure covers the device, every toner cartridge, all parts and drums, scheduled servicing and technician call outs.
Nothing is billed on the side, so there are no consumable orders to approve and no repair bills landing in the middle of the month.
Founder Cyrus Dickie sums the model up in four words: you only buy paper.
Your business carries one budget line for printing: the monthly lease amount plus GST.
Terms run from 36 to 60 months, so you can match the commitment to your cash flow and how long you expect to keep the device.
When the agreed term ends the agreement simply rolls month to month until you hand the device back or move up to a newer one.
There is no automatic renewal clause.
You tell us what you want to do in your own time, with no notice window to miss and no quiet rollover into a fresh term.
That is a deliberate stance from a founder led business that has run since 2010, not something you have to negotiate for.
Why the All Inclusive Model Matters
All inclusive leasing exists because the sticker price of a machine is almost never the real cost of running it.
A colour multifunction device consumes toner steadily, and drums, fuser parts and waste containers fall due on a schedule that is hard to predict from the office floor.
Outside an all inclusive plan, one technician visit is invoiced separately for labour, for parts and for travel.
Add those to a purchase price or a bare rental rate and the real monthly total rarely matches what was budgeted.
An all inclusive lease settles all of it into one known figure before installation, so the cost is set from day one.
What Types of Office Printer Lease Can You Get
Australian offices lease printers under three structures.
An equipment only lease finances the hardware and nothing else.
An all inclusive lease folds toner, parts, service and call outs into the same monthly figure.
A cost per page agreement sets a low base rate and bills every sheet on top.
That works like a phone plan with no included data, the monthly line looks small right up until every sheet is billed on top of it.
- Equipment only lease. The finance covers the machine, so toner, parts and repairs arrive as separate invoices you cannot forecast.
- All inclusive lease. One monthly figure covers the device, toner, parts, service labour and call outs, and paper is the only consumable left.
- Cost per page. A low base rate plus a charge on every sheet, so a busy month always costs more than a quiet one.
The structure decides where your surprises come from, not the headline rate on the quote.
Global Document Solutions runs one structure only. Every plan is all inclusive from $160 a month plus GST across a fixed 36, 48 or 60 month term, and none of them auto renews.
Three structures, three bill shapes
Equipment only lease
Flat base, plus extras you did not plan for
What you pay. A finance payment for the machine and nothing else.
Where the surprises come from. Toner, parts and repairs arrive as separate invoices you cannot forecast.
What we run
All inclusive lease
One flat figure, every month
What you pay. One monthly figure covering the device, toner, parts, service labour and call outs.
Where the surprises come from. Nowhere. Paper is the only consumable left to buy.
Cost per page
Climbs with every page you print
What you pay. A low base rate plus a charge on every sheet you print.
Where the surprises come from. A busy month always costs more than a quiet one.
Global Document Solutions runs one structure only. Every plan is all inclusive from $160 a month plus GST across a fixed 36, 48 or 60 month term, and none of them auto renews.
No obligation · real figure within 24 hours · we tell you if we cannot beat your current deal.
How Much Does It Cost to Lease a Printer for Business
Commercial printer leasing covers everything from an entry level Kyocera mono device through to high volume colour fleets.
That entry point puts a mono multifunction in a small office printing modest volumes each month.
Colour capability and higher page counts lift the monthly figure, because the hardware, the toner system and the service commitment all step up together.
Your figure lands where three variables meet: the device model, the monthly page count and the length of the term.
On the same machine a 36 month term costs more each month than a 60 month one, because the equipment is paid off over fewer payments.
A longer term trims the monthly outgoing, at the cost of waiting a little longer for the next upgrade.
For the full tier by tier breakdown across the device range, see our printer lease prices page.
If you are already leasing, send through your current contract or a competing quote and we return a written, line by line comparison covering device, toner, parts, labour, call outs, installation and end of term costs.
If we are not the better deal across the whole picture, we tell you so in writing rather than glossing over it.
Lease Versus Buying a Printer Outright
On paper, buying a printer outright can look cheaper than the sum of the lease payments over the term.
That sum quietly leaves out the costs ownership hands you from the first day.
Our leasing vs buying a printer guide runs the numbers in full.
Own the device and every toner cartridge comes out of your budget.
So does every drum, every service visit and every hardware fault, both to pay for and to arrange.
A bought machine depreciates from the first day and eventually reaches the end of its working life.
At that point you carry both the disposal cost and the full outlay for whatever replaces it.
A lease with toner and maintenance built in folds all of those swings into one predictable monthly amount.
Finance sees a single recurring line instead of a trickle of irregular invoices across the year.
And because a leased device can be swapped for a current model at term end, the team is never stuck nursing ageing hardware.
Which option wins comes down to your volumes, your capital position and how much a set, predictable cost is worth to you.
If leasing looks like the better path, our step by step guide to how to lease a printer in Australia shows exactly what happens from first quote to installation.
Why Australian Businesses Switch Printer Providers
Most businesses that come to Global Document Solutions for business printer leasing are in one of a handful of recognisable situations.
The current machine is on its last legs and a replacement is needed before it holds the team up.
An existing lease is near its end date and the options are being weighed against a deadline.
The business has moved or rebranded and needs a setup in place quickly at the new address.
Or they are partway through a quote round and worn down by options that all read the same on the surface.
Often there is a quiet suspicion that the current contract is overpriced, with the real per page rate buried across several invoices.
The pattern we see most is a low headline monthly fee hiding high per page usage costs, with no clear way out written into the contract.
That is the exact situation the written, line by line comparison is built to expose before you commit.
The Auto Renewing Contract Problem
The most common trap in printer leasing is the auto renewing clause.
Under it, the lease extends into a new term automatically unless you give notice inside a narrow window before the end date.
That window is easy to miss.
One slip can tie the office to another year of a device that no longer fits, at a rate you cannot renegotiate.
Global Document Solutions agreements carry no auto renewal clause at all.
At the end of the term the lease moves to month to month and stays there until you decide what to do next.
No notice trap, and no automatic rollover.
If you ever need to end early, the figure is set out in plain English before you sign, built from outstanding amounts, remaining payments and reasonable recovery costs.
Nothing sits in the contract that was not disclosed up front.
Printer Leasing Across Australia
Global Document Solutions covers every Australian state with its own local technicians and no overseas call centre.
The workshop is at Bethania in South East Queensland, and the team supports businesses in every capital city and across regional Australia.
For pricing and local detail, see our Brisbane, Melbourne and Gold Coast and printer hire Sydney pages, the full printer lease prices, or the colour multifunctions range.
On the NSW Mid North Coast the same team covers Toshiba machines for Taree offices, copiers around Port Macquarie and Kempsey and the Macleay Valley.
Businesses searching for a printer leasing service, a printer rental service, a business copier lease or a printer for lease anywhere in Australia are served by the same local team.
Local technicians mean a real person attends your site, rather than a remote line walking you through a fix from another time zone.
On a day when a fault stands between the team and a deadline, that is the difference that counts.
The 150+ verified Google reviews on the Global Document Solutions profile show a 5.0 average rating at the time of writing.
They span years and several device cycles, with customers returning for a second and third machine.
Cyrus Dickie is named personally in most of them, which fits a founder led business where one person owns the relationship from first quote to ongoing support.
To discuss commercial printer leasing anywhere in Australia, call 0414 641 504 or request a quote online.
What a printer really costs you over five years
Bought outright, a printer means uneven spending on toner, parts and repairs, with a replacement bill waiting at the end.
Leasing flattens all of that into one steady monthly figure.
Illustrative only.
Your real figure depends on the device, your monthly volume and the term.
Request a quote for exact numbers.
Hire vs. own, side by side.
What our customers say.
Cyrus and his team were the most helpful and pleasant to deal with. We are very happy with our new printer and with the service we received from GDS – highly recommend!
Global Document Solutions provided a great, professional & speedy service beyond expectations! I definitely recommend & endorse this company to any business looking for printing & document solutions.
I highly recommend Cyrus at Global Document Solutions. The service was brilliant from start to finish, with clear communication and attention to detail. Pricing was extremely competitive and offered value for money.
Managed print and office printer leasing made simple
Commercial printer leasing with Global Document Solutions is a managed print service, not a bare office printer rental.
Every agreement bundles the photocopier or multifunction printer, genuine toner, parts and on site service calls into one set monthly payment, so your office print costs stay predictable.
Because the lease is cost effective and fully serviced, your team always works on current, latest technology hardware matched to your printing needs, with a clear service agreement behind it.
There are no surprise consumable bills and no separate repair invoices.
It is the same arrangement many buyers search for as office printers on contract, with everything bundled into the one monthly figure.
On the lease versus buy question, leasing keeps the cost per page low and the monthly figure steady, while ownership leaves you carrying toner, parts and repairs yourself.
Managed print services also include usage monitoring, automatic toner delivery and scan to email, so the photocopier supports your workflow rather than interrupting it.
Whether you need a single office printer or a national fleet, we right size it first, then quote one all inclusive monthly figure.
The honest part: costs, catches, and who should not lease
What a lease really costs
Plans start from $160 a month plus GST for a business grade multifunction device.
Not sure where your office lands? The lease cost calculator turns your monthly print volume into a real figure, including GST, in about 43 seconds.
Terms run 36 to 60 months, and the monthly figure includes toner, parts, service labour and call outs, so the only consumable you buy is paper.
Four things move the price: the class of device, mono or colour, A4 or A3, and how much you actually print each month.
There is no auto renewal. At the end of the term the lease simply runs month to month until the device comes back.
What can go wrong with a printer lease
The classic trap in this industry is the auto renewal clause, where a finished contract quietly relocks you for another term. Our agreement does not have one.
The second trap is a low monthly fee hiding a high price per page.
One customer came to us paying nearly double per page under his old agreement, and he only found out when we broke his invoice down line by line.
Ask any provider, including us, for the per page rate in writing.
Leaving any lease early costs money, ours included.
The early exit amount is spelled out in plain English before you sign: anything outstanding, the remaining payments, and reasonable recovery costs.
If that is not written down before you sign with a provider, that is your warning.
Support runs Monday to Friday, 8.30am to 7pm, and many faults are fixed remotely. We will not promise you 100 percent uptime, because nobody can honestly promise that.
The wrong sized machine is a slow leak. Too big and you pay for capacity you never use, too small and it wears out early. That is why we size the device to your real volume before we quote.
Who leasing is not for
If you print a handful of pages a week, do not lease. A small printer you own outright will almost certainly cost you less.
If your business might close, relocate or halve in size within a few years, a 36 to 60 month commitment is the wrong tool. A short term rental fits that situation better.
If you want to own the machine and handle repairs yourself, buying outright is the honest answer, and you can buy a machine from us too.
And if you are a large enterprise with a national procurement team, we are probably not your supplier. We are built for small and mid sized Australian businesses, and our 150+ five star Google reviews come from exactly those.
Still not sure? Send us your current invoice and we will show you what you are actually paying, in writing.
Questions Australian buyers ask us.
Q.01How much does it cost to lease a printer for business?+
Commercial printer leasing is quoted to your device, your monthly page volume and the lease term.
From there it moves with the device class, colour capability, monthly page volume and the term you choose.
Q.02Can I lease a printer, copier and scanner in one device?+
Yes.
Most businesses lease a multifunction printer that prints, copies and scans in one device, in colour or mono.
The lease includes the Kyocera device, all toner, parts, service labour and call outs in a single monthly fee.
You only buy paper.
Q.03Is this a lease or a rental?+
This is an agreed term lease of 36, 48 or 60 months, not a short term rental.
In the wider market, printer rental or hire can mean week to week arrangements. Every GDS agreement runs 36, 48 or 60 months and gives a lower, predictable monthly fee with toner and servicing built in.
Q.04Are there auto renewal clauses in the lease?+
No.
When the agreed term ends the agreement continues month to month until you return the device or upgrade, with no automatic rollover into a new term.
Q.05What happens if I need to end the lease early?+
The exit terms are written in plain English before you sign.
If you need to leave early, the figure is built from outstanding amounts, remaining payments and reasonable recovery costs, with nothing buried in the fine print.
Q.06Do you lease printers Australia wide?+
Yes.
The team leases printers, copiers and scanners to businesses in every capital city and across regional Australia, with local technicians who attend site visits rather than routing support through overseas call centres.
Q.07How do I know if I am overpaying on my current contract?+
Send through your current contract or a competing quote and you get a written, line by line comparison and a straight answer on whether switching pays off.
If we cannot beat the deal, we say so.
Call 0414 641 504 or request a written comparison online.
Q.08Is leasing a printer worth it?+
For most businesses, yes.
You get a current machine with toner, parts, service and call outs in one set monthly payment, you only buy paper, and with GDS there is no auto renew so you are never locked in.
Q.09Is it better to buy or lease a printer?+
Leasing keeps costs predictable and includes service, while buying means you own and maintain the machine yourself.
If you are unsure, send GDS your current invoice and we show you in writing which works out better.
Q.10What are the disadvantages of leasing equipment?+
The usual worry is a contract you cannot get out of, so the agreement matters.
A GDS lease answers that with no auto renew, a month to month end of term, and toner, parts and service included so your costs stay predictable.
Q.11How does a printer lease work?+
You pick a machine, agree a term and pay monthly with toner, parts and service included.
We install it, you use it, and if it does not suit you we take it away.
Three plans, one predictable monthly figure
Tell us how much you print and we’ll send a real monthly figure, no obligation.
- Free and no obligation, with no sales pressure.
- Matched to your actual print volume and device.
- A personalised cost breakdown back within 24 hours.
Get my set monthly quote
~60 seconds5.0 on Google · 150+ reviews · No obligation. We use your details to prepare and follow up your quote, and never sell or share them.
Based just inland from the coast, we also offer printer and copier hire in Nerang on the same all inclusive monthly plan.